Top 5 Tools to Manage Your Project

ProjectManager.com

You need to a lot of support from people to help you manage your projects. But the right tools also make the difference. Learn the top 5 recommended tools with our own Jennifer Bridges, PMP…

Jennifer noted that project managers are constantly trying to get more done with less, and the best way to accomplish that goal is by finding better and more efficient tools of the trade.

These are the five types of tools that she recommended to make your job easier and more productive:

  • Online planning and task management tool
  • Managing financial spend tool
  • Communications tool
  • Meetings and presentation tool
  • Mobility and productivity tool

There are many software and hardware solutions that answer the above bulleted list of necessary tools. Just because one works for one person doesn’t mean that it’ll be your opportune tool. Jennifer spoke to her favorites, ones that addresses her needs and concerns. Do the research and find which tools are the perfect fit for your work.

Pro-Tip: Of all the different tools available to a project manager, one thing to remain cognizant of is whether they offer collaboration. Much of your work involves interfacing with resources, stakeholders and others involved in your project, so you’ll need tools that not only keep you on task but ones that can be readily shared with others when needed.

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Transcription

Hello, I’m Jennifer Bridges, Director at ProjectManager.com.

Whether I’m on planes, trains, or automobiles, trying to get to and from projects, it’s all about getting more done with less. The key to my game is portability and agility. Today I’m going to share with you my top picks, my top five tools to help manage your project, some things that I found that have helped me that I want to share.

Number one. I need a great online planning and task management tool, something that I can get to no matter where I am. I’m rarely in my office. I’m typically off-site, remote, or traveling so I need to be able to get to my planning and task management online. The best tool I found is ProjectManager.com, who can offer everything to manage your projects including tips and techniques. I’m not sure if you are aware or have tried it but they have a free trial going right now if you want to check it out. ProjectManager.com allows me to mange my projects remotely.

The second one is managing financial spend. I don’t know about you, but a lot of the project management tools today have the data but I can’t manipulate it quickly enough. Specifically, if I am trying to manage financial spend I export the information to something that I can manipulate quickly. I’ve found Excel spreadsheets with macros that I can build and ways to filter information and calculate things quickly. I prefer Excel.

The next one is communications. I talk with people all over the world. What I found that everyone can get access to is Skype. You can actually Skype someone from your computer or from your mobile phone. It allows an easy way to communicate internationally.

Meetings and presentations. I’m constantly trying to show someone a screen or trying to show someone tasks or activities, or some kind of presentation. The online tool that I like is GoToMeeting.com. You can subscribe there. They have different packages that can allow you to do anything from hosting a small team meeting to a limit of 1000 people on your meetings or presentations.

The next one is for mobility and productivity. There seems to be a fruit thing going on lately. There are Apples and Blackberries, and who knows, there’s probably a Blueberry out there. I chose apples. My favorite tools and my best traveling companion is my iPhone. I love my iPhone. There’s an app for anything. I just go crazy, especially on a plane ride, trying to search for new apps. They truly can make my life easy.

Some of the apps I want to share with you are, of course the calendar; being able to pull up my calendar entries. My camera. One thing that I do, I don’t know if you’ve tried this but I am going to show you here. If I’m in a meeting and someone has put things on a board, instead of trying to frantically write down everything they say, I just take a picture of the board and I mail it to myself or maybe share it with my team members. I love having my camera. I can also take a picture of someone’s notes in their notebook. Have you ever seen that person in the meeting who takes great notes? Instead of typing it up, I just take a picture of their notes. I can have it transcribed or even use it as is.

Also there is an app for traveling. A lot of times I use Delta and they have an app, or TripIt. Of course, you can also Skype. I can Skype from my phone. I can get access to Linked In, Facebook, and Twitter. I can access a Kindle app, or any kind of app to read PDFs or books or information I want to read. My iTunes; I can listen to music or I can listen to sessions. A lot of times I’ll record something and listen to it online. And text. The best way to reach me is to text me. This goes with me everywhere and if I need to communicate quickly or rapidly with my team, we just text each other.

So those are my five favorite top technology tools that I wanted to share with you. I hope they will help you, too. If you need any additional tips, tools, or techniques, tools that can help you manage your project. Try our software free for 30 days to see how it can help you.

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