Creating milestones comes next once tasks have been added. Add tasks at the end of each phase—and at the end of the project—which will be your milestones. Highlight those tasks. Finally, click on the diamond icon in the navigation bar to create the milestones:
A Projectmanager.com Gantt chart with milestones added
Adding tasks to each phase of the project is the next step once phases and milestones have been created:
Adding tasks to a project plan
Expanding tasks, and adding people to those tasks just takes a couple of clicks. Switch to the Board view to expand and add people to tasks.
Expanding task view and assigning task in Board view of project plan
Click on the name(s) of the individuals you’d like added to the task to add them. You can also add To Do Lists and Files within tasks so those items are easily accessible by everyone involved in the project:
Adding to do lists and files to tasks
Finally, to wrap up your project plan within the Gantt chart, you’ll want to create task dependencies. Creating dependencies between tasks—so one task must be finished before another can be started—is easy. Highlight all of the tasks that are dependent, then click on the link icon in the navigation bar to create dependencies in the phase:
Creating task dependencies within phases in the Gantt chart view
It’s also possible to color code the phases of the project to create a separation between the phases. To do this, highlight a phase and click on the paint can icon in the navigation bar, then fill in the phase with the color of your choice:
A Gantt chart with color-coded phases
Because our Gantt charts are cloud-based, there is great flexibility of use. Plans created in other programs like Microsoft Project or Excel can be imported straight into the Gantt without loss of formatting. These plans automatically populate the Gantt chart without any need to manipulate imported data. Remote task storage encourages easy collaboration and sharing of feedback and files.
Using the Kanban Board to Plan Projects
Some projects are simple enough that using our Gantt charts would be inefficient. Resources may not be set for the project, and a solid timeline may not be established for project completion. For these projects, a great option is our fully-customizable, drag-and-drop kanban boards. The kanban populates three standard columns. Labeled columns are To Do, Doing and Done:
A standard Kanban board with default column names
It’s easy to change the name of any column by simply clicking on the column name and changing it to what you’d prefer:
Changing column labels on the Kanban board
Collaborating on tasks is a breeze using the kanban board. Anyone added to a task can make comments, tag others on tasks, change the percentage completion of a task, and even add supporting files to the cards for everyone to access. These additions and shared access help keep the conversation focused, and the project on time, under budget and within scope.
Planning a project and managing transitions through all its phases can be a challenge. Having the right tools that encourage collaboration can make the process so much more efficient. ProjectManager.com has these tools. Evaluating a project’s status against estimations has never been easier thanks to our cloud-based tools. See the kanban boards and Gantt charts in action by taking this free 30-day trial.
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