Make Scheduling Projects Manageable

Break down every step leading to your final deliverable, add resources needed to complete each task and assign teams— all from one tool. Our work breakdown structure (WBS) software gives you the tools to plan, schedule and track your progress as you execute the project. Create your WBS on our Gantt chart tool to link task dependencies and set milestones to keep your project on schedule.

A screenshot of ProjectManager.com’s gantt chart

Collect Every Project Task

Gather each task that must be completed to reach your final deliverable, and list their subtasks to capture every step of your project schedule. Link dependent tasks to avoid bottlenecks. If issues arise that require changes in your schedule, simply drag and drop to the new dates.

A screenshot of ProjectManager.com’s task list view
A screenshot of ProjectManager.com’s gantt chart view, zoomed into the cost columns

Assign Costs to Tasks & Phases

Add the cost of each task to start estimating what your overall budget for the project will be. The planned costs will help you track the project when its executed. Milestones can be set to break the larger project into phases and make it more manageable.

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Set Baseline For Tracking

Know where you are in the project by setting a baseline once you’ve added costs and duration to your tasks. This allows you to track your progress against your plan, and see if you’re aligned with your goals or not. Always have the knowledge you need to make adjustments and stay the course.

A screenshot of ProjectManager.com’s gantt chart, with the baseline columns highlighted
A screenshot of ProjectManager.com’s task view, which shows task’s different metrics, such as priority, due date, hours logged, description, team member and progress

Monitor Progress in Real Time

See where your project is at currently with our real-time features. Our cloud-based software updates as your team files their statuses, and that data is instantly calculated and reflected throughout the project. With ProjectManager.com, you’re always making decisions based on current information.

Work Breakdown Structure Tools

ProjectManager.com gives you the tools you need to create a thorough WBS that is fully integrated into our larger software. It launches your project plan, schedule and monitors and reports on your progress; plus, these additional features integrate to improve your experience.

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Resource Management

Allocate and balance all your resources and see your team’s availability.

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Timesheet Tracking

Stay updated as your team logs their hours and improve efficiency.

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Tags & Filters

Use tags and filters to get organized and find what you need quickly.

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Multiple Project Views

Use for traditional or agile projects with Gantt, kanban, calendar or task list.

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Unlimited File Storage

Attach as many files as you need to your WBS.

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Instant Updates

Get notified as soon as a task is updated.

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Portfolio Management

Organize many projects with insightful data that creates synergy.

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Easy Integration

Seamless integration with over 400 software tools.

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How to Make a WBS With ProjectManager.com

A work breakdown structure software is a tool that takes large projects and breaks them down into all the smaller, more manageable parts that must be executed to reach that final deliverable. ProjectManager.com makes a WBS that works hand in glove with all our other project management features to carry you successfully through every phase of your project. Here’s how.

A screenshot of ProjectManager.com’s “Choose Template” pop-up, which allows you to jump-start your project with our pre-built templates

1. Import Tasks

Get your task list imported from any spreadsheet, or use one of our industry-specific templates to help you get your WBS started.

A screenshot of ProjectManager.com’s gantt chart view, with a pop-up to add a note to a task

2. Describe Tasks

Add descriptions to each task to differentiate it from the others on your WBS. This also gives teams context and direction when they’re assigned to execute the task.

A screenshot of ProjectManager.com’s gantt chart, with a calendar pop-up on a task that lets you adjust the start and end date

3. Add Start & End Dates

Set the start and end dates for each task to start creating your WBS. Tasks are automatically placed on a timeline for scheduling.

A screenshot of ProjectManager.com’s gantt chart, zoomed into the planned vs actual cost columns

4. Estimate Cost

Make an estimation of the cost to execute each of the tasks on your WBS. By collecting this data, you’re on your way to developing a project budget.

A screenshot of ProjectManager.com’s gantt chart view, showing task dependencies represented by lines between the bars on the chart

5. Link Task Dependencies

Connect dependent tasks, the tasks that cannot start until another has been completed or started. Linking task dependencies on your WBS helps avoid bottlenecks later in the project.

A screenshot of ProjectManager.com’s gantt chart, showing team members assigned to a task on the bar chart

6. Add Resources for Each Task

Assign your team right from the WBS you created. They’re notified immediately by email. Also, add other resources related to executing the task to estimate costs and track later in the project.

A screenshot of ProjectManager.com’s gantt chart, with the baseline columns zoomed in on

7. Set Baseline

Set the baseline on the Gantt chart tool. All your costs and dates are locked as planned. Now you have something to compare your actual progress to, making sure you stay on track.

A screenshot of ProjectManager.com’s task view, which shows stage of completion, priority, team members assigned to it, and more

8. Monitor Progress

See where you are in the project by using the real-time dashboard. It automatically takes the data from your team’s status updates and compares it to your baseline in easy-to-read charts.

A screenshot of ProjectManager.com’s project status report, which can be generated by the software

9. Get Reports

Generate reports on project variance, costs and more with one click. Filter these reports and see just what you want and then share the data with your stakeholders to keep them updated.

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Measure Progress as It Happens

See where you are in the project with our real-time dashboard. Track progress across six metrics, including workload, time and the overall health of the project. As teams update their statuses that data is automatically calculated and displayed in colorful graphs and charts for a high-level view of the project.

A screenshot of ProjectManager.com’s dashboard, showing six key metrics, health, tasks, progress, time, cost and workload

Expand Your WBS With Gantt Tool

Create project plans online with our Gantt chart, turning your WBS into a full-fledged project. Schedule task durations, link dependencies and set milestones to break the project into phases. As changes occur in the project just drop and drag tasks to the new dates and the update is distributed throughout the software.

A screenshot of ProjectManager.com’s gantt chart

Use the Right Tool for the Job

Work how you want with our multiple project views. Managers love the control they get with Gantt charts for making a WBS, while teams prefer the visual workflow of kanban boards to manage their workload. There’s also a calendar and task list view. Every tool is updated simultaneously, so you’re always working with up-to-date data.

A screenshot of ProjectManager.com’s kanban board, which has many tasks as cards and boards that represent different stages of completion

Help Teams Be More Productive

Get resource management features which track the materials and supplies associated with your WBS. The workload page shows how many tasks your team members are working on in a color-coded chart. See at a glance who has too much and who has too few tasks, then reallocate their resources right from that page.

A screenshot of ProjectManager.com’s Overview Workload page, which shows the taskload of your team across multiple projects

Get Tasks Into WBS Fast

Build a WBS by importing your task list into our software. You can quickly import any spreadsheet, Excel or CSV file, and even a Microsoft Project file. Edit your WBS and then share it with your team and stakeholders, so everyone is on the same page.

A screenshot of ProjectManager.com’s import your plan page

Real-Time Data for Better Decision

Make reports for stakeholder presentation and to get the data you need to keep your project on schedule with one click of the keyboard. Get project reports variance, status, progress and more. Filter the reports to highlight the information you want. Then easily share to keep executives updated on progress. All reports reflect the most up-to-date data possible.

A screenshot of ProjectManager.com’s project status report page, with several metrics that can be toggled on and off which are then exported into a report

Get a Free Trial of our WBS Software

ProjectManager.com is an award-winning tool that helps create dynamic work breakdown structures that dovetail into a full suite of project management tools to keep your project organized.

We help tens of thousands of teams work more productively on large and small projects. Traditional and more agile companies have all benefited from our software. See why the US Postal Service, Bank of America and NASA all use our tool.

Get started on building your project with a WBS and then taking it to the next level with project tools that assist every stage of your project. Take our free 30-day trial today.

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