How to Manage a Team

ProjectManager.com

Jennifer Bridges, PMP, gives you three strategies to manage your team more efficiently and have your project be more productive.

Here’s a shot of the whiteboard for your reference!

whiteboard with 3 major steps for managing a team

In Review – How to Manage a Team:

To manage a team successfully Jennifer suggested breaking down the process into three simple steps that will also get the most out of your team.

Provide the Basics

A team needs a vision, a goal to guide them through the smaller tasks that make up a project. it’s important for you to define the vision of the project and what each team member’s role will be to achieve that goal. That requires a roadmap to show how you’ll get there and a team roster so everyone knows who is doing what. Once that has been set, the next step is to make sure you and your team are using a common toolset.

Make Things Fun

This may seem counterintuitive, it is a job, but that’s how you not only retain your teams and build loyalty but make them work better together. You can create team activities to accelerate intimacy, even something as simple as a pizza party, which will foster collaboration, new ideas and engagement.

Help Them Succeed

A project is a plan to a solution. You’re going to use your online project tools to help create that plan, execute it and build a collaborative environment for the team. This includes managing a team when there’s a crisis and even mentoring. This all works to make the team feel valued, take ownership and you have a better team, project and product.

Pro-Tip: Part of managing a team is making sure to keep an eye on how they’re doing. You want to monitor their health and address any conflicts or issues that might, and probably will, arise before they take the project off-track. Part of how to manage a team is not merely keeping them on task, but making sure they’re not burning themselves out by working unduly hard. While a dedicated team member is a boon to any project, if they’re over-extending themselves it’s a problem for them, the rest of the team in terms of morale and, frankly, the success of the project. 

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Transcription:

Today, we’re talking about how to manage a team. So what I want to share with you are three key areas and why an online software tool can help.

First of all, provide the basics for your team. What that means is, set the vision for your project. Let them know what they’re creating, what they’re building, what they’re producing as a result of the project. Let them know what their role is and why they’re so important to the project.

Provide a common toolset. Ideally, it’s online and it’s real time that can help collaboration throughout the project. Provide a roadmap so the roadmap is your plan that will be used to execute throughout the project.

Provide a team roster. Let everyone know who else is on the project, what is their role, and who will be interacting with who to provide deliverables to each other. So basically, your team wants to know, “Where are we going? How are we getting there? And who is going with me?”

So the second component is, make things fun. Sometimes, there are teams that leave these activities out thinking they don’t have the time or they don’t have the budget. But the truth is some of the biggest brands, some of the most successful companies find this so important that they, for sure, include these activities. They plan in the time, they plan in the budget.

So what do we mean by team-building activities? Some people think it’s just getting a group of people together to go somewhere but that’s not really it. When you do a team-building activity, they’re designed specifically to build team and have people understand each other more effectively and be more loyal to help each other throughout the project.

Sometimes, people do things like…sometimes you see people go to, say, a ball game together. Well, when that happens, sometimes the members of the team disperse, maybe some people sit in different areas.

Some things can be as simple as a pizza party. I found that very helpful. Get pizza together, get the different groups together, get the team members together where they can start talking, and when people start talking, they can share things about their interest, about their family, what’s going on in their life, then they can be more open to what’s happening in the project.

And when that happens, magic occurs because people can understand other people’s perspective on the project. So with that, you get better collaboration. Sometimes, when you need to get through a stumbling block on the project, you get new ideas and you get more engagement from the team.

The third component is to help them succeed. Throughout the project, there are four things that typically happen. You run upon a problem where you need to create a solution. Of course, you’re executing the plan throughout the project, you’re building the team throughout the project, and when a crisis occur, you have to work together to manage that crisis.

So by helping them succeed, you use the strengths of each team member, and when they can provide their strengths to the project, they feel like they’re contributing.

Everybody wants to feel like they’re contributing and through mentoring, you can help your team members develop their strengths. And through that, they feel more valued, they take more ownership of not only their work but they contribute to the success of their team members’ work. The result is you get a better team, you get a better product, and you get a better project.

So if you need an online software tool that can help you manage your team, then sign up for our software now at projectmanager.com.

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