How to Manage with Servant Leadership

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Servant leader. That sounds pretty much like a contradiction in terms, but it is a profoundly important idea. Indeed, I’d argue that servant leadership the single most valuable approach to leadership. And it’s an approach that no leader can afford to ignore.

To understand why, we need to ask a crucial question…

What is the Job of a Leader?

  • Is it to lead?
  • To be out front?
  • To have people follow you?

Maybe. Maybe not.

Perhaps the job of a leader is to help their followers succeed. After all, managers don’t win games: teams do. And generals don’t win wars: armies do. This is the philosophy behind servant leadership. Your job as a leader is to serve the people who follow you. To give them what they need — whether it’s motivation, project management tools or even donuts for breakfast — in order to achieve their goals.

The Stages of a Team and the Roles of a Leader

The servant leadership model is, of course, not the only model of leadership. It is one among many. So, it’s instructive to look at a number of situations and examine what your team will need in each. That way, we can identify what servant leadership is, and when it’s right for your team.

And, arguably, if you are consistently employing a leadership style that meets your team’s needs, then you are constantly serving them.

New Team: New Leader

A good place to start is where new teams begin: at the beginning. A new team comes together, and they have a new team leader — you.

Your job is to get them working together as quickly and as efficiently as you can. This means being very clear with each person, what their task is and how they need to go about it. What your team needs most at this stage is clarity, confidence and the feeling that they can be useful.

So, the way that you are delivering servant leadership at this early stage is by providing a safe space for people to start to contribute. This also gives your team members a chance to get the measure of one another and to start building some working relationships.

Dealing with Conflict and Challenge: An Assertive Leader

But, as people start to work together, and they get a sense of the job at hand, personalities will begin to emerge. The more assertive individuals will jockey for position and may even start to challenge your leadership.

The less confident people, however, will find this uncomfortable. So, to serve them, you need to pick up on unwanted social dynamics, and deal with them promptly. This is also important, because some will try to test and challenge your leadership. You need to demonstrate that you are confident in your role as leader.

The other way you can serve the whole team is to keep them focused on the work that they need to do. A sense of common purpose and a growing feeling of achievement will help people feel good about themselves and their role in the team.

Creating Processes and Practices: A Pragmatic Leader

As the social tensions finish playing out, you’ll start to notice the team becoming more effective. You’ll also see people becoming far more confident in their individual roles. At this point, you won’t serve them well by interfering too much, and they don’t need you to offer much by way of instruction.

So, what does the servant leader do at this stage? You find and implement the practices and processes that will support your team in doing their work even more efficiently. Often this can include helping people connect with colleagues who can advise them in their work.

Therefore, a big part of servant leadership at this stage is creating and strengthening the cross-links among team members, which will help optimize team performance. You become like a host at a party, serving your guests and making introductions, so everyone feels welcome.

Serving a Self-confident Team: A Servant Leader

Once people have all the contacts they need and have found ways of working that are effective and efficient, there is little for you to do. You may be tempted to try to lead, but truly, you don’t need to.

Instead, leave them to it. What an observer will see is individual acts of leadership from different team members at different stages of their work. People will step forward when they need to, and step back when the tasks shift. This is the kind of team wide self-confidence that leaders should dream of.

So, what is your role? I’d say that it is true servant leadership. You offer nothing but a light touch. I’ll characterize your two roles as “rations” and “umbrella.”


Your first role is to ensure your team get the rations that are due to them. You also need to ensure they have the right resources, a productive work environment, and all the assets and information they need. You’re like a faithful servant, running around after them, providing them with what they need.

Essentially, then, your first job is to maintain the overall environment in which they can flourish.


But there’s another role. You’ve seen the movies where the faithful butler carries an umbrella to prevent their boss from getting wet. Well, that’s your job too. In organizations, it’s constantly raining all sorts of unwanted distractions and administrative duties that can keep us from being productive. As a servant leader, you take on the administration and the politicking, so your team doesn’t have to. You free them up to focus on their jobs.

In a way, therefore, you’re working for them. You do the tedious administration jobs, then let them get on and deliver.

Where Does Servant Leadership Come from?

You can find the antecedents of our modern concept of servant leadership in ancient texts, from Sanskrit to Taoist and Confucian, to the Bible. And, in more modern times, numerous leaders from history serve as examples of servant leadership, men and women like:

  • Ernest Shackleton
  • Harriet Tubman
  • Abraham Lincoln
  • Jane Goodall
  • Mohandas Gandhi
  • Elizabeth Cady Stanton

The Modern Articulation of Servant Leadership: Robert Greenleaf

Robert Greenleaf led management development at AT&T for many years. It was there that he first conceived his ideas of Servant Leadership. He coined the phrase Servant Leadership in a 1970 essay, called ‘The Servant as Leader.”

In that essay, Greenleaf distinguished between: “the natural feeling that one wants to serve, to serve first. Then conscious choice brings one to aspire to lead.” And: “…one who is leader first, perhaps because of the need to assuage an unusual power drive or to acquire material possessions.”

After retiring from AT&T in 1964, Greenleaf founded what is currently called the Robert K Greenleaf Center for Servant Leadership.

what is servant leadership?

The Traits of a Servant Leader

Lots of writers, from Greenleaf onwards, have articulated their own assessment of the traits of an effective servant leader. They are, in effect trying to define the term, by reference to its behaviors.

For me, this needs to be a practical checklist of how to manage with servant leadership. So, I offer my own selection of 12 ways to be a servant leader.

I don’t claim that it is complete. And, neither do I claim that just by doing them, you will become a servant leader. Rather, these are a guide. If you follow this checklist with an attitude of service first, then you will be heading in the right direction.

Personal Traits

  1. Self-awareness is a current buzzword in the world of leadership thinking. But there can be no doubt of its value. It links to the ideas of authenticity and mindfulness and therefore, an ability to be aware of the situation around you. This allows you to make wise judgments.
  2. Humility is a vital aspect of a service mindset. But to truly serve, you also need an empathy for the people you lead.
  3. Absolute integrity is not negotiable. The servant leadership metaphor encompasses the idea of stewardship. Therefore, your leadership must be moral and ethical.
  4. I’d also include results-orientation. But beware – this is not an ends-justify-the-means moral blank check. In service, what matters is the goal. We devise a process that puts that first, not ourselves.

Cultivated Servant Leadership Skills

  1. Foresight is your ability to foresee the needs of your followers, and the implications of your choices.
  2. I hope it goes without saying that a good leader is an excellent communicator. But as a servant leader, you must put your focus on listening in order to understand the perspectives and needs of the people you serve.
  3. As a leader, you may or may not have authority. But, as a servant leader, you will never leap to use it. Instead, you’ll rely on your ability to be influential and deploy the craft of high-integrity persuasion.
  4. A servant leader must have intellectual authority – the ability to understand and assess the needs of the moment.

Behaviors Towards Your Team

  1. While you will serve each person within your team, your primary duty of service is to the team itself. So, a servant leader must be collaborative in the way you operate. Part of your role is to build a community and a team spirit.
  2. Vital to this is your willingness to show trust to your team, and empower them to do the work, while you serve them rather than guide them.
  3. A servant leader also needs to commit to developing the people on the team. You should be constantly alert for opportunities to help them grow their skills, confidence and professionalism. And your style would be a coaching approach, rather than one of telling.
  4. Finally, my last suggestion is to play a role in managing conflict to ensure the work environment stays productive and respectful. And, where you cannot achieve that, to assist with healing the harm from damaged relationships.

So, those are 12 ways to manage with servant leadership. Whether you like the term or value the concept, I hope you will consider adopting some of these approaches into your own leadership style.

Quotes About Servant Leadership

To extend our understanding of servant leadership to the modern workplace, we asked business leaders from around the world what they thought about the real-life practice of servant leadership.

It’s a Shift from “Me” to “Us”

Dan Bolton from Riskalyze sees servant leaders as coaches or architects who understand success in terms of the organization as a whole.

“Being a servant leader is a shift in thinking from “me” to “us”. You want the organization to continue successfully, even after you have left. When employees notice that their leader is prioritizing the needs of others above their own, studies have shown that those employees are directly influenced and end up serving customers at a higher level. ”

Servant Leaders Instill a Sense of Duty

Ketan Kapoor of Mettl believes its the responsibility of a servant leader to expand the team’s view of the importance of their work.

“Servant leadership is about making the team see how the difference made by collective action is always bigger in impact than that made by an individual. Furthermore, they instill a greater sense of duty and dedication in people, helping them strive for going beyond the call of work. The attributes or leadership traits which make them different from the other task-oriented or result-oriented kinds of leaders are they share the power with everyone.”

Servant Leaders Value Everyone’s Contributions

Nate Masterson of Maple Holistics states that humility is key to successful servant leadership, where the manager appreciates that there is more than one solution to a problem.

“A servant leader appreciates that their opinion is not necessarily the right one, let alone the only one. Someone who values everybody’s contributions and can mold themselves accordingly has the quality of a servant leader. Servant leaders interact with their teams with empathy and openness. This leads to organizational effectiveness and cohesiveness throughout the workplace. There’s no fear instilled, which leaves room for employees to pitch new, creative ideas that can benefit the company.”

Servant Leaders Develop New Leaders, Not Followers

Kamyar Shah, Remote COO, thinks that the primary benefit derived from servant leadership is its ability to nurture fledgling leaders on the team.

“Servant leadership’s main advantage to other styles of leadership lays within its basic tenor that allows for personal growth of individual team members: creating more leaders instead of followers. This, in turn, benefits both the team members as well as the business entity. ”

Servant Leaders Share the Workload

Amanda Ponzar of Community Health Charities emphasizes that a servant leader must share the workload with their team, as well as the accolades when the work is done.

“The servant leader protects and defends the team. The servant leader isn’t out golfing while the team is sweating. The servant leader works alongside the team, and ensures the job gets done and everyone receives credit and reward for their hard work. The servant leader rejoices in helping others and seeks for ways to encourage and support them.”

Servant Leaders Move Down to Help Others Up

J.R. Duren of HighYa Reviews likes to think of a servant leader as someone who gauges their own success by the success of their employees and team members.

“We tend to think of our workplace merit in terms of how good we’ve become when, in fact, a servant leader judges his or her accomplishments by how good his or her employees have become. An author I once read called this concept downward mobility — instead of moving up a ladder, you’re moving down to help others up.”

How You Can Be a Servant Leader in

Being a servant leader means helping your team achieve their goals rather than just assigning them. is an award-winning tool that helps teams work more productively and provides managers with tools so teams can work better together.

A blocked team is not a productive team. Using the carrot-stick method of leadership or taking an authoritative stance will do little to remove what’s preventing the team from getting their work done.

Visualize the Project for Your Team with Kanban

A servant leader can use our kanban board project view. It’s a tool that visualizes workflow, so managers can see the whole production on one page and watch as teams move their task from one phase to the next. If they see a bottleneck up ahead, they can reallocate resources to clear the path before it prevents teams from working.

A screenshot of the resource management overview in, showing project stages as boards, with tasks being moved through boards to signal completion.

Proper Resource Management Keeps Your Team on Track

Resource management is one of the pillars of project management and it’s fundamental for servant leadership. That’s because it’s a method to make sure teams have everything they need to get the job done.

A screenshot of the resource management overview in, showing task assignees, task progress, and resource costs.

Our resource management tool can look at things like workload, which is captured in real-time and displayed in a color-coded chart that shows who is overallocated. From that same page, you can move assignments around to make sure that your team’s workload is balanced. Our cloud-based software is able to give you transparency into your project, so you’re there when your team needs you.

If you’re a servant leader, then you’re obligated to provide your team with the tools they need to collaboratively work on their tasks and do their best work. is a cloud-based software that gives them a platform to communicate, manage tasks and track progress with real-time data so nothing falls through the cracks. See how it can help you and your team by taking this free 30-day trial.

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