Work as a Team with Online Tools

Manage your teams, schedules and resources, and get the transparency you need to monitor projects. Our team management tools make it simple to assign tasks and track productivity. Plus, we have multiple project views that fit any work style, so everyone on your team can be happy and productive.

Screenshot of ProjectManager's team management interface, displaying team members and their tasks
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Software for Teams and Managers

Our team management tools offer four views for managing teams and their work: Gantt charts, kanban boards, task lists and calendars. Using these views, teams can collaborate online at the task level. Managers get transparency into everything their team is doing, as updates are instantly reflected in our cloud-based software.

Plan as a Team with Gantt Charts

Plan projects with your team on our online Gantt chart. Outline your tasks, and then schedule and assign them to the right people. The Gantt will populate with timelines, which displays task progress in real time. It’s never been easier to schedule and track your team’s work.

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Kanban board with columns for Not Started, Started, and Done

Choose Your Own Work Tool

No more compromises on tool choices: team members can choose the view that works best for them. List tasks or see them on a calendar, Gantt chart or kanban board. Team members can stay focused on what needs to be done by using the “My Work” section, where all assigned tasks, including private ones, are collected.

See Workload and Balance Resources

Resource management features keep track of your team’s hours, their availability and their labor costs. The Team page shows what everyone is working on this week, giving you real-time visibility into tasks and their progress.

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Get the Best Team Management Tools

ProjectManager's robust commenting system, including attachments

Facilitate Collaboration: Boost Productivity

Help teams help one another. Team members can collaborate at the task level. They can comment and attach files to the task they’re working on, making supporting materials easy to find. Have a question? Bring others into the conversation by using an @mention and notify them by email.

Manage Time with Timesheets

Your team can use timesheets to track their hours. Our software links tasks to timesheets automatically and lets team members auto-populate their sheets. Teams can then submit their hours in the software, where managers can review and approve.

Timesheet entry and reporting
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Alerts Keep Deadlines Under Control

Automation makes everything more productive. Our team management tools will notify everyone when deadlines are looming, so no task falls through the cracks. Comments can trigger email alerts too, which reduces communication delays.

Real-Time Dashboards and Reporting

Our real-time dashboard is always current. It monitors the project across six metrics, such as health, variance and percentage of tasks completed. For more in-depth data, our reporting feature can make detailed status reports, variance reports and more. Get full transparency into the inner-workings of your team and project.

real time detailed reporting in ProjectManager

Award-Winning Team Management Tools

Progress Dashboard

Monitor task progress and critical project metrics in real time.

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Integrated Timesheets

Teams track time on tasks and weekly timesheets generate automatically.

Project Reports

Customize one-click reports to track tasks and progress.

Team Schedule

Create plans and schedule tasks and deadlines.


Online Gantt charts can be used to make long-term plans.


Shared boards visualize workflow and enhance collaboration.

Resource Management

Track team hours, availability and monitor progress

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Get automated alerts on impending deadlines to stay on track.

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The Best Way to Use Team Management Tools

Team management tools can organize your team and help them work together to execute their tasks, communicate, set goals and track results. We have the software you need to get the most out of your team. Here’s step-by-step instructions on how.

Screenshot of a profile in, displaying a member’s role, project and skills

1. Make Team Profile

Create profiles for your team members. Assign them to a specific team and set their labor costs to easily track expenses in real time. Add a list of skills, and you have a database ready to staff future projects.

Screenshot of ProjectManager's Kanban board view, showing three columns with tasks in each of them

2. Choose Project View

Pick a view to make your plan. Managers and team members can use a Gantt chart, task list, calendar or kanban project view. Kanban is particularly useful for team management, as you can visually track workflows.

Screenshot of ProjectManager's task view, showing description and attachments added to a task

3. Define Tasks

Assign the tasks to your team; then add descriptions to guide your team as they execute them. Set priority levels to let them know what to work on first. Communication breakdowns are now a thing of the past.

Screenshot of ProjectManager's team page, showing team member’s progress and priority of their tasks.

4. Monitor Activities

Gain transparency into your team’s activities with our team page. See percentage complete and due dates for tasks. Get visibility into your team’s process without getting in their way.

Screenshot of ProjectManager's task view, showing team members collaborating by commenting on the task

5. Work as a Team

Communicate, brainstorm and improve your productivity with our team collaboration features. Teams can leave comments on tasks and share files to work collectively.

Screenshot of ProjectManager's real-time dashboard with charts and graphs

6. View Status Updates

View progress on tasks immediately when team members update their status. Progress is updated in real-time on the dashboard, which also tracks cost, delays and team workload.

Screenshot of ProjectManager's workload page showing members who have too many or too few tasks.

7. Plan Resources

Make schedules and balance resources in advance with the workload page. See who has too many tasks and who has too few. Then, reassign without leaving the page to get the work running smoothly.

Screenshot of ProjectManager's report generator, showing toggleable key metrics to export into a report

8. Run Reports

Take advantage of quick reporting on detailed data on tasks, progress, variance and more. Filter reports to get only the information you need. Generated reports are easily shared to stakeholders.

Essential Features for Our Team Management Tools

Tools For Every Work Style

Get the view that’s right for you with our multiple project views. Managers who are planning and scheduling projects with phases and dependencies can use the Gantt chart, while teams can manage their work with kanban boards and simple task lists. Every view updates simultaneously, so no matter the tool, you’re on the same page.

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Work Where & When You Want

Access your work wherever you are—at any time. Our cloud-based tool can be used in the office, on site and anywhere you have an internet connection. Plus, it’s easy to onboard new team members. Simply send them an invitation email, and they can log in immediately.

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Manage Your Own Tasks

Use the My Work section of our software to manage your own tasks. They’re all collected in a list, board or calendar view, with the task name, project, date, priority and more. In addition to separating your work and gathering it in one place, you can also create personal tasks that are not seen in shared projects.

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Features That Boost Productivity

Help your team work smarter with collaborative tools. Attach as many documents and images as you need to any task with our unlimited file storage. Comment on a task and team members will be notified by email immediately. You can even tag project members who are not assigned to the tasks, and they’ll be pulled into the conversation.

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Stay Notified of Updates

Keep alert to changes in the project with email notifications. Recieve updates when assigned to a task, when comments are added and more. You can manage email alerts too; avoid having your inbox cluttered and just get the essentials.

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Keep Track of Labor Costs

See how many hours your team is working and manage your labor costs with timesheets reports. As teams update their status, changes are reflected on their timesheet in real time. Quickly see if their work aligns with the time assigned to them. Then, streamline payment online with secure timesheets.

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Start Managing Your Teams with Confidence

Give your team the tools they need to boost their productivity, while you get transparency into their work. Our team management software and resource management tools come with a full suite of project management features to help you through every phase of your project.

We offer solutions that work. See why over 10,000 teams choose and trust ProjectManager to manage their projects by starting your free 30-day trial today.

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