It has been given many names – the Project Management Triangle, Iron Triangle and Project Triangle – which should give you an idea of how important the Triple Constraint is when managing a project. If you’re managing a project, then you’re working with the Triple Constraint.
Therefore, it can be easily argued that the Triple Constraint might be the single most important concept in the history of project management. The genius who invented this model is on par with the person who first came up with the wheel.
Okay, maybe that’s a bit of hyperbole, but in the world of project management the Triple Constraint is like the invention of the wheel. When used in combination with effective project management software, it can give you the ability to drive your projects to success.
The Triple Constraint Defined
So, what is the Triple Constraint? That’s easy, it’s a model of the constraints inherent in managing a project. Those constraints are threefold:
- Cost: The financial constraints of a project, also known as the project budget
- Scope: The tasks required to fulfill the project’s goals
- Time: The schedule for the project to reach completion
Basically, the Triple Constraint states that the success of the project is impacted by its budget, deadlines and features. As a manager of that project, you can trade between these three constraints; however, changing the constraints of one means that the other two will suffer to some extent.
While it’s true that the Triple Constraint is an important part of any successful project, it doesn’t determine success. Projects are made from many parts, more than the three, albeit major ones, that make up the Triple Constraint. Sometimes you can’t play around with the Triple Constraint, but those three factors are always at play in the project.
Why Is the Triple Constraint Important?
Think of the Triple Constraint as the boundaries in which you can work. Just as restrictions enhance creativity, the Triple Constraint provides a framework that everyone in the project can agree on. These metrics drive the project forward while allowing for adjustments as needed when issues arise.
Managing a project is often a series of trade-offs and compromises to keep things moving towards a successful completion. The Triple Constraint is a model that helps managers know what trade-offs are going to work and what impact they’ll have on other aspects of the project.
By using a project management dashboard, a manager can keep sight of the project as it progresses. Metrics such as the schedule, cost and scope of the project are easy to track. With this information, a manager can identify issues and adjust the Triple Constraint to prevent those issues from developing into problems. ProjectManager.com features a real-time dashboard that presents all the critical project data that impacts the triple constraint.
Let’s Take a Deeper Dive into the Triple Constraint
The Triple Constraint appears simple, but that’s only on the surface. Each of the three points of this triangle can be unpacked to reveal deeper meaning.
The financial commitment of the project is dependent on several variables. There are the resources involved, from materials to people, which include labor costs. There are other outside forces that can impact a project, which must be considered in the cost of the work.
Related: Free Project Budget Template
There are also the fixed and variable costs inherent in any project, such as the economic cost of teams with varying skills and productivity, which must be calculated. This can seriously come into play with the use of contract workers or outsourcing.
Cost processes include cost estimating to figure out the needed financial commitment for all resources necessary to complete the job. Cost budgeting creates a cost baseline. Cost control works to manage the fluctuation of costs throughout the project.
There are several methods for project cost estimation:
- Historic Data: Using the costs of similar projects for comparison
- Resource Costs: Determining the rate of cost for goods and labor by unit
- Bottom Up: Estimating from the lowest- to the highest- level work package
- Parametric: Measure statistical relationship between historic data and other variables
- Vendor Bid: Average of some vendor bids on project
- Reserve: Aggregate cost of activities
- Quality Analysis: Estimate cost of highest quality for activities
Cost is one of the more complicated points on the Triple Constraint triangle. To ensure that your estimates are as accurate as possible, it’s recommended to use project management tools to calculate the cost variances.
As mentioned, project scope deals with the specific requirements or tasks necessary to complete the project. Scope is important to manage on any project, whether agile software projects or well-planned waterfall projects, because if you can’t control the scope of the project, you’re not likely to deliver it on time or under budget!
When managing scope its critical that you prioritize your tasks, enabling you to plan and assign resources effectively. Without creating a sense of order, it’s easy to become overwhelmed, enabling scope creep. Make sure that you knock out prerequisite tasks so your project can develop smoothly without hangups.
ProjectManager.com has task management features that make it easy to assign, sort and prioritize your tasks. This way you can delegate all the critical project tasks to the right people, preventing the dreaded scope creep. Plus, by offering file sharing and task comments, we enable collaboration on the task level.
Another key factor in managing and establishing scope is handling stakeholder expectations. Stakeholders can often have new demands that popup during a project, and you need to be able to assuage their expectations. This can especially be the case in long term projects where there might be new stakeholders introduced in the middle of the project.
In order to accommodate the requests of stakeholders, and new demands that arrive naturally as projects unfold, you need to be able manage change. This can include managing change requests. When managing change requests, be sure to only accommodate those that are necessary to achieve project goals and deliverables.
These scope management steps are all essential because the amount of time each task will require is critical to the quality of that final product. This can have a great impact on schedule and cost, especially so if the project is on a large scale.
At its basic, the schedule is the estimated amount of time allotted to complete the project, or producing the deliverable. Usually, this is figured out by first noting all the tasks necessary to move from the start to the finish of the project.
A Work Breakdown Structure (WBS) is used to take the large project goal and break it down into a series of more manageable tasks. These tasks are then prioritized, dependencies are linked, and then placed on a timeline.
A Gantt chart is one way to visualize the project schedule, with each task a point on that timeline, with task dependencies linked, and durations determined. Having historic data can help make more accurate estimates. ProjectManager.com features an online Gantt chart that gets updated automatically as your team completes their project tasks, so data is always accurate.
According to the Project Management Body of Knowledge (PMBOK), the schedule can be managed through a process of time management. Those steps are as follows.
- Plan Schedule Management: Creating policies, procedures and documentation for planning, executing and monitoring the project schedule
- Define Activities: Identifying and documenting what actions must be done to produce the project deliverables
- Sequence Activities: Identifying and documenting the logical order of work to be most efficient
- Estimate Activity Resources: What type and how many materials, people, equipment, supplies, etc. are needed to perform each activity
- Estimate Activity Durations: How long will it take to complete each activity with the resources estimated
- Develop Schedule: Analyze activity, duration, resources and timeline to develop a schedule
- Control Schedule: Comparing planned schedule to actual progress to determine if your project is on track
Time management is also important at the team member level too. Project managers look to get support from their team in this area, through collaborative time management tools and processes so the project is collectively able to stay on track.
How to Use the Triple Constraint
When you’re managing a project, some variables can change. Others can’t. The Triple Constraint gives you a firm sense of what can and can’t be adjusted throughout the course of the project.
For example, if you’re running behind schedule, you can work to reduce the features of the project. That’s reducing scope. Then you can dedicate more resources to moving the schedule ahead. That’s increasing cost. You can also, if possible, change the due date to give you more time. All these scenarios are applying the Triple Constraint for managing the project.
Basically, the Triple Constraint is really a balancing act. It’s like juggling; it looks easy until you try it. And just like a juggling, it takes practice. For a project manager, that means taking the time to understand the Triple Constraint as it applies to the project and doing your due diligence beforehand, so that if you must adjust, you’re doing so from a place of knowledge.
Controlling the Triple Constraint with ProjectManager.com
As mentioned at the top of the post, the triple constraint when used in conjunction with a project management software is the best way to control your project and lead it towards a successful end. ProjectManager.com is a cloud-based project management software with real-time data that gives project managers the power to manage each arm of the triple constraint: costs, time and scope.
ProjectManager.com helps you track your project costs to make sure you’re not overspending. You can create budgets, add project expenses and input hourly rates for all of your resources. The real-time dashboard tracks cost and five other metrics across your project and reports on them instantly in easy-to-read charts and graphs. This is an easy way to keep an eye on your costs and make sure you’re aligned with your budget. Now you can catch budget issues before they become a problem.
Your schedule can get away from you, but not with ProjectManager.com. When tasks are updated, they’re instantly reflected across the software. That means, your reports and dashboard are accurate and current. You can even watch the progress of individual tasks on the online Gantt chart, where the duration bar indicates how much progress has been made on the task.
Timesheets are synced with the team’s tasks, which makes it easy for team members to select their task and just enter it. This brings their time into the timesheet, which can then be previewed and approved with a few clicks.
Scope is going to change throughout the project, and ProjectManager.com has the tools to stay flexible with those changes. There are multiple project views, so you can switch from the Gantt to the kanban board to get visibility into your workflow. Kanban cards, which represent tasks, are set by priority, which can change as the relevance of those tasks change.
The great thing about kanban boards is that they’re set up to deliver tasks to team members only when the resources and capacity are there to complete them. As the scope of the project changes, the kanban board can quickly adjust.
If you notice teams are under- or overallocated, you can balance that out on the workload page. The workload page has color-coded charts that show at-a-glance who is overloaded with tasks and who is available. You can reallocate their work quickly and easily to keep the project within scope.
The Triple Constraint will help you manage your project. Planning for the schedule, scope and cost of your project will help you achieve your goals and objectives. ProjectManager.com, a cloud-based project management software, gives you the tools to use this model effectively. See how our real-time dashboards & interactive Gantt charts can help you by taking this free 30-day trial.