If you don’t know how to report on your project, then your project is not only getting away from you, but your stakeholders aren’t going to be happy. Jennifer Bridges, PMP, shows you the basics of project reporting.
Here’s a shot of the whiteboard for your reference!
In Review: Intro to Project Reporting
As Jennifer noted, if you’re leading a project, even before you begin that project, your stakeholders will want to know… Where’s the report? That alone should explain the importance of project reporting.
Project reporting is the use of formal and informal reports to communicate the status of your project. But rather than think of them as a chore, think of reporting as a tool. It’s a way you can manage expectations from your stakeholders and team members, as well as provide the scope, time and budget for your project.
Related: Free Project Status Report Template
So, what are the essentials that you must know if you’re reporting on a project? These are the four essential project reports:
- Project Status
- Resources Workload
- Expense Tracking
The key is automating those reports with your project management tools so you spend more time managing your project and less time reporting on it.
Pro-Tip: There are many kinds of project reports, and it’s best you familiarize yourself with them in order to know which is best for you and your project. Jennifer has another video called, Top 5 Types of Project Management Reports, that will prove helpful.
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Well, today we’re talking about the introduction to project reporting. Before you even get out of the gate, one of the first questions your stakeholders or team will have for you is, “Are we there yet?” So let’s talk a little bit about project reporting, and why that’s so important.
Project reporting is the formal and informal reports provided to communicate the status of the project. It’s also done in a regular interval throughout the project. That frequency is set with your stakeholders. So why is project reporting so important? It manages the expectations of the stakeholders, and provides the project status of your scope, time, and your budget for the project.
What are some of the essential project reports? Number one is your project status. It gives an overall summary of these things, your tasks. It indicates whether they’ve been completed or whether they’re late. It also provides information about your schedule, and the variance. Are you ahead of schedule? Are you behind schedule? Also, your cost variance. Are you over budget? Are you under budget?
Also, risk. It indicates the risks that may occur or have occurred on your project, and how you plan to mitigate those. It also indicates any issues that have arisen on the project and what is the status of the issues. Also, the changes that have occurred, and the change requests and how those may impact your project.
Also, the resource workload is very important, because it identifies the resources working on your project or other projects, and of those resources maybe where there are overloads so you can do some resource reassignments. Also, the time sheet reporting is important because that’s where your project resources allocate their time towards the project.
And also, your expense tracking. You want to capture the expenses directly and indirectly related to your project, because it impacts your budget.
If you need a tool to help you with your project reporting, then sign up for our software now at projectmanager.com