What Happened to the Wunderlist App? 5 Wunderlist Alternatives for 2025

ProjectManager

The power of a simple to-do list can take your productivity to new heights. With them you can organize all the work that needs to be done for your project and strategize a way to tackle it.

That’s the value that the Wunderlist software, a well-loved cloud-based to-do list app, brought to the table. Unfortunately, Wunderlist shut down in 2020, much to the disappointment of its users. But don’t mourn! If you’re looking for a tool that does what it did, there’s hope.

Read on to learn exactly what happened, and to get our recommendations on a quality task management software to replace Wunderlist. We tried each of the biggest players to find the right one for you.

What Happened to Wunderlist?

Why did Wunderlist shut down? You can blame it on Microsoft. The software behemoth bought out the company in 2015 as a strategic decision to drive the Wunderlist customer base into the new Microsoft To Do software.

If you were already using Wunderlist, it will continue to work—but it’s no longer possible for a new user to sign up. But even the last Wunderlist holdouts are going to need to move away eventually. As of May 6, 2020, the to-do lists no longer sync, with only the option to import those lists into Microsoft To Do.

For the time being, your data in Wunderlist can still be accessed, but legacy software applications only maintain support for so long. That, of course, isn’t ideal. Lovers of task management are going to need to find a Wunderlist alternative.

Why Did People Use Wunderlist?

People used Wunderlist because it did what it said it would do: manage your tasks. It didn’t hurt that the free version was full of features that essentially made buying the paid tool unnecessary, especially if you were just looking for a simple to-do list.

The interface was also inviting and intuitive to use. The app would work as well on a desktop application or mobile app, so it was convenient. Plus, if you wanted to collaborate with teammates, the paid version offered good collaborative tools to facilitate that effort. There was no steep learning curve—starting a list was simple.

The 5 Best Wunderlist Alternatives

It’s more than likely that Wunderlist will shut down soon, so it would be wise to look for a Wunderlist alternative, even if you’re happy with the tool.

We researched the best task management apps out there and came back with these five. One is sure to be the right one for you.

1. ProjectManagerProjectManager logo

ProjectManager is an award-winning to-do list and task management software that lets you manage your tasks to drive progress. It’s more than just a task list, though, having the tools and features to manage projects, both big and small. Best of all, it’s easy to use!

Because ProjectManager is a cloud-based to-do list app, you can easily update your progress no matter where you are so long as you have access to an internet connection.

ProjectManager also has advanced task management features that allow you to assign priority levels and due dates to prioritize your work. You can get started quickly by importing tasks, too. As your tasks begin to add up, you can filter the task list by the due date, owner, project and more. Plus, there’s a generous 30-day free trial so you can try out its features for yourself.

Project management training video (rqhx5o2ont)

If you’re working with a team, you can collaborate by adding comments and files to each of your tasks. You can also set up in-app notifications and email alerts that will be sent when a task’s status changes.

Plus, unlike Wunderlust and other Wunderlust alternatives, you can visualize your workflow with the kanban view, which displays your tasks as cards. Teams can move the cards between columns to manage their backlog and plan sprints.

ProjectManager's kanban boards make it one of the best Wunderlist alternatives

It also has an intuitive interface that doesn’t require any training, though they have great customer service to field any questions. With all of these fantastic task management features at a very attractive price, ProjectManager is the clear choice for those looking for a Wunderlist alternative.

ProjectManager Pros & Key Features

  • Multiple task management tools including Gantt charts, kanban boards, task lists and more
  • Robust resource management features
  • Workload management dashboards
  • Has a mobile project management app for Android and iOS
  • Has a 30-day free trial

ProjectManager Cons & Limitations

  • Limited customization
  • Few native integrations
  • Doesn’t have a free plan

ProjectManager Pricing

  • Team: $13/user/month, billed annually
  • Business: $24/user/month, billed annually

ProjectManager Reviews

Highlighted User Reviews

  • “ProjectManager works very well with both large and small-scale projects. Being able to use this with anything from a project involving only two members of staff, to hundreds, has been invaluable.” Peter W – from Capterra
  • “We used to manage our projects, resources, and reporting in different systems. Enter ProjectManager. We have consolidated systems and work more efficiently.” Jeffrey M – from Capterra
  • “Having the full scope of activities and who is responsible to do it, plus the time tracking is excellent.” Flavio M – from G2
  • “It has an excellent accounting system capable of calculating the time that a person has used to develop a task that was assigned to him, I like being able to collaborate with all my colleagues in the Finance sector through ProjectManager.” Jesus C – from G2
  • “The UI of the application is user-friendly, and it helps to identify what we are looking for with minimal effort.” Pavan H – from G2

2. Microsoft To Do microsoft to do logo

Microsoft To Do is where Microsoft wants Wunderlist users to migrate and call home. It’s a task management app that is built to make you more productive. Naturally, it syncs with Outlook Tasks and other MS tools, like Microsoft Planner. Its to-do lists are basic and it’s free, so if you’re looking for a solution that just gives you lists and works with the rest of your MS tools, then this might be enough.

Microsoft To Do task lists make it one of the best Wunderlist alternatives

It’s in the process of harvesting the best of Wunderlist and planting it into its app, but it’s at best a work in progress. You’re not going to fall in love with it as you did with Wunderlist, but as a Wunderlist alternative, it clears the lowest hurdles. That doesn’t mean new iterations won’t live up to the promise MS made when they acquired Wunderlist, but hopefully, you’re patient.

 

Microsoft To Do Pros & Key Features

  • Works well with other Microsoft tools such as Outlook, Teams and Microsoft 365 apps
  • Friendly user interface facilitates onboarding team members
  • Simple task list functionality
  • Has a mobile project management app for Android and iOS
  • Offers a free plan

Microsoft To Do Cons & Limitations

  • Lacks advanced task management tools such as Gantt charts or kanban boards
  • No time tracking features
  • Its overly simplistic feature set isn’t ideal for managing projects or complex processes

Microsoft To Do Pricing

  • Microsoft To Do is a free tool

Microsoft To Do Reviews

Highlighted User Reviews

  • “Microsoft To Do is very easy to use and flexible. Helps me to prepare a schedule for the day with plans, activities and meetings.” Akhila V – from G2
  • “I love To Do and use it every day for teams that I am part of, as well as managing my own daily tasks and reminders.” Paul H – from Capterra

3. Asana asana logo

Asana is more than a task management tool. It places most of its chips on collaboration and does a good job at both managing tasks and fostering collaboration. That said, it can be a bit confusing at first, but you’ll want to stick around for the flexibility and features it offers.

Related: Best Asana Alternatives: Free & Paid Options Ranked

Asana simple Gantt chart makes it one of the best Wunderlist alternatives

While they don’t have a fully functional Gantt chart, they have recently added a timeline feature, which makes it easier to deal with task dependencies. As a Wunderlist alternative, it works great and does more than that app, though it’s not ideal for any graphics-intensive work you might do.

 

Asana Pros & Key Features

  • Has recurring tasks and workflow automation features
  • Dynamic task tracking reports
  • Simple-to-use task scheduling tools
  • Has a mobile project management app for Android and iOS
  • Free plan
  • Has a 30-day free trial

Asana Cons & Limitations

  • Ideal task management tool for smaller teams
  • Limited project management features
  • Gantt chart lacks advanced project planning features such as task dependencies, critical path analysis and cost tracking.

Asana Pricing

  • Premium plan: $10.99/user/month, billed annually
  • Business plan: $24.99/user/month, billed annually

Asana Reviews

Highlighted User Reviews

  • “Asana is very easy to use, intuitive for my team members who don’t have tech backgrounds but need to start and contribute right away.” Sara G – from G2
  • “Overall, I had great success staying organized with this project management tool.” Mary B – from Capterra

4. TrelloTrello logo

Trello manages your tasks with a kanban board tool that lets you customize boards and manage workflows, but it falls short of an all-in-one project management tool. Its flexibility and its ability to work on desktops and mobile apps are selling points. The lack of Gantt charts, time-tracking and progress reports might turn you off.

Trello is a Wunderlist alternative known for its kanban boards

While it might be missing some features, like a Trello Gantt chart, it’s a fun app and does what it does well. It’s great for organizing and coordinating your work and is built more for teams than individuals. That and the fact that it’s easy to use are more than enough pros to make users interested in using it as a Wunderlist alternative.

 

Trello Pros & Key Features

  • Works well on a variety of platforms
  • Easy to add new members
  • Has a mobile project management app for Android and iOS
  • Offers a free plan
  • Has a 14-day free trial

Trello Cons & Limitations

  • Limited task management features, relies on kanban boards
  • Most users need to purchase add-ons and integrations
  • Not ideal for managing larger projects due to a lack of resource management tools

Trello Pricing

  • Standard: $5/user/month, billed annually
  • Premium: $10/user/month, billed annually
  • Enterprise: $17.50/user/month, billed annually

Trello Reviews

Highlighted User Reviews

  • “I use it at work for my daily tasks and I also use it at home for a variety of different things.” Michelle J – from G2
  • “Aside from the UI being rather outdated, overall, Trello has streamlined our workflow significantly.” Peter Z – from Capterra

5. Todoist todoist logo

Todoist is a productivity app that can organize all your tasks in robust to-do lists. It works with Mac, Windows and many browser extensions. It can set goals, delegate tasks and give you a report of your daily and weekly productivity. You can even import your Wunderlist lists, capturing all your projects, tasks, reminders, notes and files.

Todoist task lists make it one of the best Wunderlist alternatives

The downside is that some features aren’t available for users of the free app. Otherwise, it has a fine interface, collaborative features and even offline functionality. It’s probably the closest to Wunderlist alternative that matches that defunct app’s task management features and even beats it at its own game.

 

Todoist Pros & Key Features

  • Task prioritization, labels and reminders
  • Integrates with tools such as Google Calendar, Trello and Slack
  • Customizable task management features
  • Free plan

Todoist Cons & Limitations

  • Many of its features are only included in the premium version
  • Can be hard to learn for new users
  • Requires integrations for project tracking
  • Lacks kanban boards

Todoist Pricing

  • Beginner: Free
  • Pro: $5/user/month, billed monthly
  • Business: $8/user/month, billed monthly

Todoist Reviews

Highlighted User Reviews

  • “I use it everyday, I can put something in it and have it remind me or show up in my task list days later.” Soleiman B – from G2
  • “It allows us to effectively plan for our routine tasks by helping us break them down into to-do lists which are easier to follow.” James L – from Capterra

Task management requires the right tools to get the job done. ProjectManager is award-winning cloud software that adds a dynamic to-do list to a full suite or project management features. No other to-do list app helps you plan, monitor and report on your work. See what it can do to boost your productivity today by taking this free 30-day trial.