Asana has positioned itself as a work management platform. It can be used by teams to help them stay on top of their assignments, whether those are project tasks or daily tasks for everyday business.
Of course, Asana doesn’t own the patent on productivity. There are many Asana alternatives that help teams stay on track and control their work—without the downsides of Asana.
The Challenges of Asana
Asana’s task management ability is lacking. Task management should be the centerpiece of any work management or project management platform, but with Asana, tasks can only be assigned to one person. While this might not always be a problem, it becomes one if you’re assigning more than one team member to a task. On top of that, if you want to plan long-term, complex projects with their timeline feature, you’re going to encounter challenges due to its lack of features compared to a traditional Gantt chart.
If you’re an Asana user who’s hit the wall of what the software can do, or if you’re just looking for work management or project management software that fits your needs, we’ve tested a handful of Asana alternatives for you. There’s sure to be one here that will suit your work.
2020 Best Asana Alternative Rankings
ProjectManager.com is an award-winning project management software that helps project managers plan, monitor and report on projects, while providing teams the tools they need to collaborate and work more productively together.
ProjectManager.com is a cloud-based project management software. That means when team members update their statuses, that data is instantly reflected across the whole program. Project managers get the most accurate information about their projects and team members can work together wherever, whenever.
Like Asana, ProjectManager.com has task lists and reporting features. While Asana has timelines for scheduling tasks, you can’t calculate critical path, set baselines or do other advanced techniques necessary for project managers. ProjectManager.com, however, is an Asana alternative that takes timelines to the next level.
ProjectManager.com’s online Gantt chart feature can schedule projects and even be used to track a program or portfolio of projects. It has all of the advanced features you’d expect in a Gantt chart, and it’s easy to use. You can quickly get started by importing a task list or by using an industry specific template. From there, tasks can be linked and dependencies added to avoid bottlenecks during execution. Milestones can be set to break the project into more manageable phases. You can even assign tasks based on availability from the Gantt chart.
Once team members are assigned, they can use task lists or kanban boards to collaborate. ProjectManager.com has unlimited file storage, so teams can add as many files as they want to tasks and projects. They can also leave comments and tag other project members to bring them into the conversation.
In terms of tracking, project managers can track their team’s work in real time with the Team feature, or if they want to dive deeper into the project, there are one-click reports on variance, tasks and overall project health. Asana doesn’t have one-click reporting, but manual reporting, which takes up valuable time a project manager can be using for more important tasks.
From the project manager’s point of view, having a tool to track project costs is essential to maintaining your project budget. Asana only offers this type of budget tracking through an integration. ProjectManager.com has the feature built in, giving you project costs, which includes those spent on resources, supplies and equipment.
There are many more features, including online timesheets, resource management and real-time dashboards. We just didn’t have the time to cover all of them! ProjectManager.com offers a 30-day free trial, so you can try all of the features for yourself.
Workzone is an Asana alternative for marketing teams, ad agencies and other organizations that manage a lot of projects. The software has been around for a couple of decades, which shows that they’ve been doing something right. Workzone has more features than some entry-level project management software solutions and is easier to use than Asana. It offers budget management, collaborative tools, Gantt charts, portfolio management and works best with traditional methodologies.
However, it’s not designed to work within an agile framework, which many teams prefer. There’s also no kanban tool for visualizing workflows. Workload tracking is less than ideal, as it doesn’t display cumulative hours for team members. There have also been complaints about its interface and usability needing improvement. There are no project templates that help to set up the software, which requires an involved manual setup. But if you find that its feature set meets your niche, give it a try.
Teamwork is a simpler solution than Asana, which makes it easy to use. It’s meant for teams that are more interested in a simple user interface and clean design than complex project management widgets. Because of this it appeals to those who work in an agile framework. Teamwork is not one software, but a suite of different ones, including Teamwork Projects, Teamwork Desk (for help desk) and Teamwork Chat. This creates flexibility, but also confusion.
The software itself often crosses the line from simple to generic. It’s a one-size-fits-all solution that in trying to be everything lacks advanced features. Also, Teamwork Projects can make it difficult to set up projects, add tasks, set start and end dates and then assign those tasks to team members. If you find that you don’t need specialized features, this may be the tool for you.
Another Asana alternative is Todoist. As the name suggests, this is a great app for tackling your to-do list. Todoist is focused solely on task management, which makes it an ideal tool for people looking to prioritize tasks and get productive. It’s easy to add tasks and recurring due dates. Plus you can view all your tasks at once to get a bird’s eye view. Their favorites function helps users keep key projects, labels or filters upfront, so they don’t fall through the cracks. Tasks can also be shared, which makes this more than a grocery list app.
However, since you can only view tasks as a list, it lacks basic functionality to be an effective project management app. There’s no calendar view or a kanban board to facilitate workflow. In addition, projects can’t have due dates, only individual tasks, and you can’t mark a project as complete. There is a free version, but it’s limited. The paid version gives you more bells and whistles, which makes this a great free alternative, but if you’re going to pony up cash, then you’d do better elsewhere.
Another work management alternative to Asana is Podio. It’s a great productivity tool that can keep track of client contacts and other key information, such as notes from meetings. There are customizable templates that help users log in the right information. It helps to facilitate communications and organize projects, especially when dealing with external teams on a project. It also acts as a collaborative bridge between different departments in an organization. It tracks tasks and multiple projects, and projects can be organized by group and colleagues. But it’s a very specific project and task management software, which makes it difficult to use or configure for project implementation.
If you’re looking for an Asana alternative, look no further than ProjectManager.com. While there are plenty of software solutions that do what Asana does and more, none of them have the array of features that make ProjectManager.com the go-to tool for all your work management and project management needs. Manage your tasks on a Gantt chart, kanban board, list or calendar, collaborate with team members and track progress with a real-time dashboard and one-click reporting. Try ProjectManager.com today with our free 30-day trial.