The kanban board is easily one of the most popular work management tools available at the moment. If you’ve used one, it’s not hard to see why. Kanban boards are visual tools that keep teams flexible, productive and focused on continuous delivery. It’s a more efficient way to manage workflow.
Given its diversity and simplicity, it’s understandable that so many software solutions are incorporating kanban. Perhaps the most popular kanban software is Trello, which implements the tool as a means for teams to manage simple tasks. Trello is a task management software that uses the visual overview of kanban to show who is working on what.
Pros & Cons of Trello
Trello uses the features of kanban—boards, lists and cards—to help teams organize and prioritize their work. It’s an easy method that can be applied to projects and even personal tasks. Kanban boards are intuitive and fun: project managers love them for the transparency they provide, and teams enjoy how they facilitate collaboration.
If you’re interested in Trello, there are some limitations to the software that you should be aware of. It’s solely focused on boards, which makes it more of an add-on than a real project management solution. If you’re already using Trello, then you’ve probably hit some of those walls.
If you’re looking for a way around them, we have some Trello alternatives that do everything Trello does and more. Get on board!
2020 Best Trello Alternative Rankings
ProjectManager.com is a project management software that helps project managers plan, monitor and report on every project phase, while providing project teams with capable collaboration tools. It’s an award-winning platform that is used by companies large and small throughout many industries.
ProjectManager.com is a Trello alternative that provides powerful kanban boards, plus a wide variety of features. Designed to work in waterfall, agile or hybrid environments, this software is sure to meet your project needs.
Like Trello, users can manage projects with kanban boards and view their workflow across a production cycle. ProjectManager.com’s kanban boards can be used for personal work or for large projects with a full team. Because you can visualize workflow, team members are able to reduce bottlenecks, clearly see assignments and be more efficient. Project managers can assign tasks from the kanban view, and teams can collaborate at the task level with comments and attachments.
Kanban boards can be easily updated by moving cards from column to column. Those columns can be customized, too. You can set priorities for your tasks, and can prioritize within a column. The cards can also be tagged, which helps finding the right task much simpler.
But what’s really unique is that ProjectManager.com has reporting features tied to their kanban board, making project status reports only a few clicks away. ProjectManager.com is also cloud-based, so those tools are reporting progress, variance and project health in real time. Trello sorely lacks such useful reporting capabilities.
While Trello has only a kanban view, ProjectManager.com has multiple project views. Team members can track their tasks with kanban boards and a project manager can flip to the Gantt view to see the tasks over a project timeline. From this view, task dependencies can be linked to see the critical path in the project. Progress can be tracked and, if there are changes, start and end dates can be simply changed by dragging and dropping them to a new date.
Project managers can use a dashboard that updates automatically and reports on six project metrics for better tracking. Project managers will also love the resource management feature, which keeps team workload balanced. Even time tracking is easy for teams, who can track their time on tasks.
If that sounds like a project management software that’s a real Trello alternative, then try out ProjectManager.com with a free 30-day trial.
Airtable is a software that stores data and can be used for CRM and project management, such as planning and tracking. And of course, it has kanban boards.
Like Trello, it visualizes workflow with columns and stacked cards. It can filter and sort those cards by status and priority. But mostly, the software acts like a hybrid, offering a spreadsheet and database for teams to manage their work.
Available on mobile or desktop, Airtable provides a collaborative platform for teams in large organizations or smaller businesses. It’s basically a spreadsheet that can attach files, but there is also a calendar and some reporting functionalities that are not as dynamic as many other similar platforms.
While it has some project management tools, it’s not a one-stop source, and the features it does have, like its kanban boards, are limited in what they can do. Also, it’s proprietary software, so importing and exporting can be problematic.
Another Trello alternative is Taskworld, which works as a collaborative platform for teams. It’s cloud-based to help with project and task management, including communications and measuring progress on projects and tasks.
It also features a kanban tool, like Trello, with drag-and-drop capabilities. But unlike Trello it includes task lists, project templates, file management, a people page and enterprise messaging for chat, both private and public.
Unfortunately, these features are a bit limited. They really can only make and organize lists and assign tasks, all important actions, but only users will wish it could do more. It does organize better than Trello, but it does have some problems. For example, it doesn’t integrate with Google Docs.
While the software tracks time spent, it doesn’t have real-time tracking or time estimation, which would provide valuable analysis of team performance. It’s better with small teams, but if you’re looking to scale up, then you’ll be frustrated and looking elsewhere.
QuickBase is a cloud-based project management software that facilitates communications and collaboration to improve productivity. It integrates with Google Docs, DropBox, Box and others. Like our other Trello alternatives, it too has a kanban feature.
It’s a flexible and scalable software that allows for complex workflows. There are timelines for projects and templates to help teams get started. While there is a bit of a learning curve before users become comfortable with the software, once they do, it’s pretty easy to use.
Reporting can be a problem, as they are not easily formatted, which means having to use a different software to send customized reports to clients or teams. That’s just one of the features that is lacking in this Trello alternative. Surprisingly, they don’t have a calendar view, which should be standard.
Kanbanize is another Trello alternative. It’s an online portfolio kanban tool that is especially useful for teams that work within an agile framework. Like other software with kanban features, it helps to visualize work, track projects and helps make workflow more efficient and transparent.
Kanban boards can be customized and users can structure their work, plan and break down projects into more manageable tasks. Dependencies can be seen, too, and multiple workflows can be created for cross-functional teams.
While Kanbanize can’t be faulted as a kanban tool, and it does that one thing well, it doesn’t have a suite of features that are also essential for project management. One fault of its kanban tool is that it’s not easy to see all the tasks assigned to individual team members or prioritize workload.
It might be unfair to ask a kanban tool to offer other project management features, such as resource management, dashboard and other project views, like a Gantt chart. But it can be annoying to have to use a number of different apps to control your projects.
If you’re looking for a Trello alternative that gives you more dynamic kanban boards and adds resource management, Gantt charts and a real-time dashboard, then look no further than ProjectManager.com. Our cloud-based software is the only project management software you’ll need. It has the controls and transparency project managers want and the collaborative platform that keeps teams productive. Try ProjectManager.com today for free with this 30-day trial.