Jennifer Bridges, PMP, shows you how to avoid negative stress on your schedule and budget by managing your tasks more efficiently.
Here’s a shot of the whiteboard for your reference!
In Review: 5 Ways to Manage Your Tasks Better
Jennifer began by stating that by managing the micro parts of your project, such as the tasks, the macro project, such as budget, scope, etc., is less likely to suffer. She offered these five tips:
- Clarify Each Task
- Ensure Your Ability to Complete the Task
- Create Aids
- Use the Right Tools
- Customize Your Dashboards
It may seem obvious, but if you don’t know what you have to do, whether you can do it, are able to visualize it and stay alert, then apply the right tools and make sure those tools are tuned to your needs, well, then you’re lost.
Pro-Tip: Another important part of the puzzle is being aware of how tasks are linked. No task is an island, each comes from another and leads to the next one. So you have to manage those task dependencies, too.
Thanks for watching!
Today we’re talking about five ways to manage your tasks better so that you as the project manager don’t impact the time or schedule of your project, the cost or the budget, or even the scope being completed. So here are five ways that we’ve found effective.
Number one, clarify each task. Understand the definition of what it is, and more importantly, what it is not. Understand the expectations or any dependencies for that task to be completed.
Number two, ensure your ability to complete the task. That includes training, skill set, support from others, and the actual time to do it. If you don’t have any of these, then go ahead and assign it to someone else on the project who does.
Number three, create aids. That includes visual aids like pictures and audible aids like reminders and alerts.
Number four, use tools like project management software and calendars, task lists, and even apps. If you use apps, then if you’re out of the office, you can access, download or even report on information without having to be in the office.
Number five, customize dashboards so you can see your specific task instead of everyone else’s. And you can focus on the top priorities and accomplish things that maybe have a status in jeopardy.
So if you need a tool that can help you manage your tasks better, then sign up for our software now at projectmanager.com.