Wrike is a cloud-based project management software that project managers and team leaders turn to for help with their projects. With a suite of online tools, Wrike can help you begin to bring order to a project and its tasks, but it can only take you so far.
Wrike allows you to manage tasks, but it fails to follow through on its promise of a fully-fledged project management solution, forcing some to find a Wrike alternative. Thankfully, there are other platforms out there with similar tools at a comparable price point. We take a look at five of the stronger alternatives to Wrike so that you can find a project management software that suits your needs.
2020 Best Wrike Alternative Rankings
ProjectManager.com is a cloud-based project management software that helps project managers and their teams through every project phase. Like Wrike, it is designed to help teams work more productively, offers multiple views of projects and has reporting capabilities.
ProjectManager.com’s multiple project views let users work in an environment they’re most comfortable with, such as online Gantt charts for managers, who schedule tasks, link dependencies and assign work, and kanban boards that let teams define their own workflows and collaborate. Additionally, ProjectManager.com gives teams the autonomy to comment and add attachments at the task level. That keeps the conversation wedded to the topic and avoids the annoyance of searching for relevant files through a quagmire of emails. These are things that Wrike and ProjectManager.com have in common; however, ProjectManager.com has more features than Wrike to help facilitate a successful project.
For example, Wrike doesn’t have dashboards that can track progress across a program or portfolio of projects, nor can it deal with expenses and budgeting or manage resources. ProjectManager.com, on the other hand, has a dashboard that tracks progress across projects and portofolios, monitors project costs, updates automatically and doesn’t require manual configuration. It’s a huge help when monitoring and tracking projects.
ProjectManager.com has tools that help plan, monitor and report on projects throughout its life cycle. That’s what really sets it apart from the pack. The ability to both plan and report on projects with a level of sophistication that yields real insights. On top of that, the user interface is very intuitive for something that offers so many powerful features.
ProjectManager.com also has resource management features that Wrike lacks. There is a team section that offers a summary of your team members, which lists their skills, but also the days they’re working and the days off they’ve scheduled. This is across time zones, which is especially helpful when working with distributed teams. When scheduling resources, holidays and PTO are blocked off, making resource management plans and schedules much easier.
When it comes to monitoring your budget, ProjectManager.com keeps you on track. You don’t need to use another software tool for budget tracking. ProjectManager.com compares estimated costs against your actual costs in real time.
ProjectManager.com has a free 30-day trial in which users can try the software, obligation free, for 30 days.
Smartsheet has a simplicity that creates an ease of use that is a great benefit for those who don’t have the time to invest in learning a new complicated software. However, the downside to that is Smartsheet will only take you so far in terms of providing a robust project management software. This cloud-based software is a nice alternative to Wrike in that it has a fairly intuitive user interface.
While it offers a limited palette of project management features, the software integrates with a lot of other enterprise tools and apps that can fill in the gaps. Some of those gaps include not being able to assign multiple team members to the same task. The dashboard is limited, which reduces clarity when trying to focus in on progress. While there is some automation, setup is not easy. That can be ignored, but the rudimentary resource planning is unforgivable. But, if spreadsheets are your tool of choice, give Smartsheet a look.
3. MS Project
When it comes to Wrike alternatives, the elephant in the room has to be MS Project. It has all the project management tools one would expect, from project scheduling to budgeting. MS Project has a dashboard to follow the progress of your project and reporting functionalities, too. It can be used as a desktop application, and there is a cloud-based version. However, exporting a project file is unnecessarily complex, even when using the add-on MS SharePoint. The software is also notoriously hard to use or adjust settings. Many team members don’t want to use MS Project, which can lead to a lack of collaboration.
While there are several subscription tiers, the price is still on the high end of project management software, especially as you add users. That and the software is hard to use, especially for new users. What’s worse, the help articles aren’t helpful, but wordy and unclear. It’s also not built to work in an agile framework or with scrum teams. It can feel dated and behind the times. However, if you’re a traditional PM who likes waterfall, you may enjoy this tool.
If you’re looking for a lighter Wrike alternative, one that isn’t trying to do everything, then Flow is your software. Like its name, Flow helps teams move through their tasks and focus on what’s important. There are task and subtask management features, a project dashboard, kanban boards and a list view, so teams can manage their work how they’re most comfortable. Unlike Wrike, Flow allows users to flag tasks and add notes. But considering it’s all about flow and ease of use, it has a surprisingly poor user interface.
There are many layers of tabs and a user can get lost in them very quickly. It tracks your tasks, but that’s not total project management, only one arm. The platform just isn’t that flexible, considering how lightweight it is. You can only flow the way the creators want you to, which is great if you want to work that way. While there is a mobile app, it’s not ideal for big teams. That being said, the simplicity in design can lead to wider adoption across your organization.
Another Wrike competitor is ActiveCollab, which provides project management features such as task management, kanban boards, time tracking and billing. It has a simple interface and offers add-ons. It helps you plan and organize by breaking down projects into digestible tasks, which can be prioritized and even broken further down to subtasks. It keeps teams accountable, as they’re in charge of their own work and notified when there are any changes. That keeps everyone on the same page about deadlines.
While there is an invoicing option, it’s limited and cannot be used without first inviting the client to join the software. There are filters, but they are also limited to client, category and label. Another add-on that doesn’t add much is the workload feature. There have also been complaints of poor customer service and servers going down. The company is working on resolving these issues, so if you have the time to wait for fixes, this tool may be worth a shot.
ProjectManager.com is the only Wrike alternative you’ll need. Our cloud-based project management software does everything Wrike does and more. Our dashboard metrics give you a clearer picture of your project’s progress. Resource management is more robust. Budgets stay on track with real-time monitoring of costs. That’s just the beginning. We have online Gantt charts to plan, time tracking, task management and project portfolio management. Try ProjectManager.com for free with this 30-day trial.