Customer Success Story: SolarStone

Overview

SolarStone Partners is a solar energy developer that works with landowners, communities and utilities to design and deliver renewable energy projects. As SolarStone’s business accelerated, its existing tools couldn’t keep up with the pace or operational complexity. Project teams spent valuable time maintaining spreadsheets and reconciling updates, while finance struggled to ensure accurate reporting across multiple data sources. To sustain growth, SolarStone integrated ProjectManager with their ERP system, Acumatica, to handle their complexity with a solution that was right-sized for their organization.

Key challenges

Integrate ERP and project management into one reliable system

Allow project teams to plan and record data while keeping budgets and
actuals locked in ERP

ProjectManager’s solutions

Provide accurate financials tied directly to projects

Deliver real-time visibility across development and leadership teams

Standout features

Acumatica integration
Budget tracking
Gantt charts
Visual dashboards

Customer location
Estonia

Website
solarstone.com

Industry
Manufacturing & Construction

Size
~30 employees

Why ProjectManager?

SolarStone discovered ProjectManager while evaluating Acumatica. No other ERP and project management pairing provided the robustness they needed with the right balance of configuration and usability, without the burden of an overly bespoke system.

Scott Schulz, CFO at SolarStone, explained: “Other systems just weren’t as robust, easy to use, or scalable. ProjectManager was appropriate for our size, and the fact that it integrated so tightly with Acumatica sealed the deal.”

Backed by years of project management expertise, ProjectManager is a proven standalone solution that also works seamlessly with Acumatica. Together, they provide a single integrated system for project planning and execution, resource management, financial accuracy and forecasting. By eliminating duplicate entry and keeping data consistent across teams, ProjectManager delivers real-time visibility executives can trust to run the business with confidence.

ProjectManager enables:

Visual Planning with Gantt & Dashboards – Plan, track and present timelines, tasks and dependencies with clarity.
Resource Allocation & Workload Views – Manage team availability and assignments across field and office roles.
Real-Time Project Visibility Inside Acumatica – Executives and finance leaders see project status, progress and variances without leaving Acumatica.
Bi-Directional Sync Between Systems – Projects, tasks, customers, resources and actuals flow automatically, keeping both systems aligned.
Live Tracking of Cost, Time & Scope – Teams stay on top of key metrics from one integrated solution, ensuring accountability and control.

Finance and Operations Working in Sync

SolarStone’s teams now rely on ProjectManager for projections and Acumatica for actuals, creating a clean separation of duties while ensuring alignment:

Operations team: Develops projects, manages timelines and execution and prepares projections in ProjectManager
Finance team: Maintains control of budgets and actuals in Acumatica
Integration: Automated nightly sync ensures both systems stay in lockstep

“From processing invoices to allocating costs, everything is streamlined. What used to take manual reconciliation now happens automatically. It’s been a game changer.”

Scott Schulz
CFO at SolarStone

ProjectManager’s Acumatica Integration Provides Ongoing Value

With ProjectManager + Acumatica, SolarStone streamlined operations and improved trust in its data.

Time savings: Development reclaimed hours each week that had been lost to reconciling spreadsheets.
Financial accuracy: Costs and budgets now flow directly through Acumatica, reducing manual errors and improving controls.
Leadership visibility: Power BI dashboards pull directly from the integration, giving executives real-time insight into project status and financial performance.
Stronger controls: Finance prevents unapproved budget edits while project teams gain the clarity they need to keep work moving.
Scalable growth: The integrated system supports SolarStone’s expansion without adding complexity.
Trusted partner support: ProjectManager’s team stood by SolarStone through early adoption, providing responsiveness and expertise.

Scott Schulz, CFO at SolarStone, summarized the impact, “We’re extremely pleased with the end result. Delighted, really. ProjectManager has been a true partner in helping us scale.”

Follow SolarStone’s lead and put ProjectManager to work in your business. Start a free trial or contact [email protected] to learn more about our software or our Acumatica integration.