Sometimes functional leads or project managers need help managing projects. That’s where project coordinators come in. Jennifer Bridges, PMP, explains the role of the project coordinator in detail.
Here’s a shot of the whiteboard for your reference!
In Review – the Role of the Project Coordinator:
Jennifer began with acknowledging that she has already spoken a lot about project managers and their various roles and responsibilities. She’s also talked about program managers and other types of project management disciplines, and now she wants to explore the role of project coordinator.
Different Roles in Project Management
To get an idea of where the project coordinator sits in the overall structure of the organization, she first mapped out the different project management roles. There is first the organization which has either a functional lead or a project manager.
The project coordinator is the person who reports to either the functional lead or the project manager. They are the next in the chain of command and do a lot of the logistics for managing the project.
Duties of the Project Coordinator
A project coordinator will coordinate the schedule, the budget and the issues and risks of the project. It’s their job to make sure the project is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.
Project coordinators need to excel in a fast-paced and challenging work environment. There is always something that needs attention, more often many things, so the ideal project coordinator must be comfortable in a stressful atmosphere.
What Are the Qualities of a Project Coordinator?
There are many qualities that define a successful project coordinator. Jennifer listed some of the more important ones.
- Detail Oriented: Attention to detail is critical when you’re overseeing so many different aspects of the project, all of which are important to its well-being and success. Be sure to highlight this aspect on your project coordinator resume.
- Dependable: The project manager is going to depend on the project coordinator to handle the minutia of the project’s management, and therefore, it’s crucial that the project coordinator is dependable and can be relied on to uphold their responsibilities without having to be micromanaged.
- Good Communicator: Think of the project coordinator as the bridge connecting the project manager to various other project members, then you can see the importance of having superior communications skills. They need to understand the message and deliver it clearly to the target audience.
- Productive: The project demands productivity from its participants, and this is especially true for the project coordinator. Coordinators are often the grease the keeps the wheels of the project turning, so it’s doubly important that they’re productive.
- Get Things Done: The last thing a project manager wants is a project coordinator who is given a task and then doesn’t follow-through. The project coordinator has a great deal of autonomy, but if they can’t get things done, then its all for naught. The ability to get things done is probably the biggest requirement on a project coordinator job description.
Jennifer suggested that all organizations should have a project coordinator who works under the project manager in order to have a smooth operation.
Pro-Tip: A project coordinator can better engage the team through project management software. A PM tool can help with workload, remove roadblocks, assist with rate of deliverables, foster communication and add accuracy to reporting.
Today, we’re talking about the role of the project coordinator. Well, we’ve been looking at the different project management roles. We’ve looked at the project manager, a program manager, portfolio manager, and today, we wanna talk about the project coordinator.
We often talk about the project manager and more and more we’re seeing job openings for the project coordinator. And then, sometimes, organizations are looking to hire a project manager, but they’re just not quite sure if they may just need a project coordinator.
So I want to look at a couple scenarios where the project coordinator reports into an organization.
Well, sometimes, the project coordinator reports directly into the functional lead. And in that case, they’re typically managing the project on their own. And then, sometimes, they report directly into a project manager, and in that case, they’re coordinating and reporting on a schedule, the budget, and any issues and risk.
So sometimes, project coordinators wanna remain a project coordinator. And then, sometimes, they’re looking to segue into that project manager role.
So, when we think of project coordinator, they’re basically responsible for keeping the project organized and running smoothly. And it’s great for someone who enjoys a fast-paced and challenging environment.
So, some of the qualities for project coordinators are, they’re very detail-oriented, they have a high attention to detail, they’re very dependable, if they say they’re going to do something, they’re going to get it done.
They’re also a good communicator so when they’re sending out email communications or any kind of communication, they really think through the details of that communication, and who it needs to go to, and the message they need to deliver.
They’re very productive and they just really get things done. As a matter of fact, for me, on my projects, I like having a project coordinator.
And for most organizations I work with, I recommend that the project manager has a project coordinator working with them so the project coordinator can focus on the details of the project, and allow the project manager to spend more time with stakeholder relationships, and be building those really strategic business relationships.
So, if you need a tool to help you as a project coordinator, then signup for our software now at ProjectManager.com.