Task management is essential to project management, teamwork and simply getting work done. Productivity is lost if a team loses control of their tasks and deadlines. Teams use task management software to execute tasks on time, within budget and with the right resources. But there are a lot of task management software solutions to choose from, and it can be hard to know which is the best.
We took the time to look over the pack, and we picked out those with extraordinary features deserving of your attention. But before we rank the best task management software, let’s make sure we understand task management.
What Is Task Management, Really?
Task management is part of the larger discipline of project management, focusing on the smaller incremental work of a project. It monitors tasks through every phase of the project, from the work breakdown structure that charts all the activities and deliverables of the project to executing and closing them.
Projects change, and as they do, so does the workflow. Part of task management is making timely decisions to keep the project on schedule, within its budget and quality expectations. Tasks should be managed as they move through the life cycle of being created, assigned, started, finished and finally verified.
Tasks are the smallest piece of the project but they might also be the most important. Your project will live or die by paying attention to these details. Task management is a process that guides you in planning, analyzing, evaluating and reporting on each task as it progresses. Whether you’re working on a small, large, simple or complex project, tasks are equally critical to your success.
What Is Task Management Software? Understanding the Different Types
Task management software is a tool that helps you manage the tasks by scheduling due dates, identifying dependencies, allocating resources, setting milestones and making the right decision to keep the project on track. Of course, task management can be achieved with a spreadsheet, to-do list or online project management software. So, what’s the best task management software?
That depends on what you need. Smaller projects that are simple might need nothing more than a to-do list to keep track of the work, while a basic spreadsheet can respond to greater complexity. But most projects require a tool that can monitor progress, manage resources and keep teams connected to work more effectively.
A cloud-based project management application can add efficiencies and reduce waste by connecting planning, scheduling, resource management and collaboration all under one roof. So, given all that, let’s rank the best task management software of 2021.
2021 Best Task Management Software Rankings
ProjectManager is award-winning software that organizes tasks, teams, resources and projects in an easy-to-use online platform. Its features enable users to assign, manage and track tasks, so projects are completed on time and under budget. Unlike other task management software, ProjectManager is a complete package with all the tools you need for your tasks and projects.
Manage Tasks How You Want
There isn’t just one way to manage tasks, and ProjectManager understands this. They have multiple project views, so teams can see their tasks with a task list, a calendar or a kanban board.
Of course, there’s the award-winning Gantt chart too. The Gantt chart with a project timeline and the sheet view, which only has the grid, for managers who need to do robust project planning, schedule work and establish dependencies. ProjectManager’s dynamic Gantt chart was a big reason it made the top of the list. Any way you view your tasks, though, it’s easy to add due dates, priority levels, attachments, notes and tags to help sort through your work.
Collaboration Tools That Really Work
Tasks aren’t done in a vacuum, and ProjectManager keeps teams connected. Because of its online platform, tasks can be updated anywhere and at any time, as well as shared with anyone.
In terms of collaboration, users can attach notes, files and links when discussing tasks. These comments can be easily tracked and will never fall through the cracks. Tag anyone in the tool to bring them into the conversation. Team members never lose track of deadlines either, thanks to email alerts and in-app notifications.
Resource Management to Eliminate Bottlenecks
Managers want to be able to monitor and adjust their team’s workload, holidays, PTO and work schedule. ProjectManager allows them to do so with its resource management features. Set up your team’s availability to make assignments simple. You can also see exactly what tasks the team is working on during the week or for a specific day with the team feature.
A color-coded workload chart shows you who has too much work and who has too few assignments. Balance the workload right from the workload page and keep everyone working to capacity without eroding morale.
ProjectManager covers all the bases when managing tasks and adds more project management tools to monitor and report to keep stakeholders updated. Start managing your tasks more effectively, sign up for a free 30-day trial today.
Monday is a task management software that helps teams work together on planning and execution to deliver projects more effectively. Much of the mundane tasks that take up valuable time can be automated, so teams are free to work on the important stuff.
The software integrates with existing tools. It has a clean and colorful interface, with customization and templates that also save time with setting up new projects. It’s good for teams that are working together on tasks that don’t require a lot of details.
Notifications aren’t great, though, and can be hard to manage. It also doesn’t have a repeating task function. The file sharing and downloading can be problematic, too, which might have you seeking third-party software to share files. Tracking isn’t ideal, either, as they don’t offer in-depth reporting features.
The scheduling feature is more suitable for smaller projects, not ones with more complex scheduling. It doesn’t integrate with online services, such as Dropbox, for file management. It doesn’t have strong resource management tools. But teams love Monday when working just on managing their tasks, which is a great help.
Asana is a task management software that helps teams plan and manage projects with task lists and timelines. It helps keep track of team members and teams, while providing them with the tools to work better at managing and executing their tasks.
Besides tracking tasks, it allows manages to delegate subtasks to teammates, set deadlines and prioritize work. All of your tasks are in one place, so work isn’t lost in the shuffle. There are different task views, such as lists, boards, calendar and timeline.
Since they focus mostly on task lists and task management, projects can get complicated and unruly in the software. Also, tasks can only be assigned to one person, which is a problem when you need to collaborate on complex tasks. But that’s not going to impact every team. For teams that this isn’t an issue, Asana can be a good task management solution.
Teamwork is another task management software that is built to help teams do more. That includes collaboration, visibility, accountability and results, according to its site.
It’s essential feature is its high-level, multi-project visibility that centralizes all project information, so users can keep track of everything in one place. It’s user-friendly interface has built-in analytic tools. It has collaborative features that allow teams to send messages and shareable notes, give tasks priorities, tags and even create milestones and invoices. With Teamwork, workflows can be customized and individual permissions can be set with privacy settings.
While the software feels jammed with features, they’re not always of the best quality and some editing to focus on what works best would have helped. This adds to the overwhelming quality of working in the software, which can be both confusing and tedious.
One of the shortcomings is that you can’t import tasks into Teamwork. You have to enter them manually, which is a deal breaker for people who have to do a lot of work with Excel sheets and Microsoft Project users. That takes away valuable time that could be better served elsewhere.
Wimi bills itself as a simple and efficient teamwork solution. It is set up for collaboration and uses kanban boards to manage tasks. But it also has a Gantt chart timeline for lean visual management and task dependencies.
Discussion channels, direct messages and real-time interactions foster collaboration. There is file sharing, too, and task management features give users the control to create categories, comment on tasks and receive updates. It tracks task statuses, has reminders of coming deadlines and offers a task history.
There are Post-It-like notes to assist with task management, but often this only makes things more confusing and less easy to organize and report on. Users have complained that the features could use refining, such as chat, notification manager and meeting manager. But the simplicity won us over in the end. You can manage tasks if you can’t figure out the software. However, the unlimited video and audio calling and screen-sharing functions are killer.
Redbooth is a software that helps teams manage tasks and communications. It’s a simple tool to organize tasks and files. The software allows users to arrange tasks in board, list and timeline views.
You can track productivity with dashboards and reports. It’s easy to use and gives teams the tools they need to check on and update the project tasks they’re working on. It has a workload chart to view progress on all tasks.
But as a task management software goes, there are no advanced features, such as to link task dependencies or to create recurring tasks. It also doesn’t allow for customizing, so if you’re into having the flexibility to create a workspace that is attractive to you, then Redbooth might not be what you want in a task management software. But if you’re looking for a software solution that gives you control over tasks and helps with team communications, this is fine.
Targetprocess is a visual platform that is suited for working within an agile framework. It has transparency, which is key to agile projects, as well as time and expense tracking and a well-designed and current-looking interface.
It has a portfolio solution with a dashboard and kanban, as well as portfolio backlog prioritization that achieves transparency and alignment across the entire organization. Teams can better share progress with stakeholders. Impressively, the visual the software is, again, suited for an agile environment, which helps to manage agile projects.
Despite its visual layout, the product is difficult to use and requires a steep learning curve, which can take time away from more crucial aspects of the project. Also, setup time is long since you start with a blank slate. It takes a while before the software is set up and working the way you want it to. However, for the teams who work agile (and have the time to set it up), this is a fine tool.
You’ve Seen the Rankings: Which Task Management Software Is Best?
By now it’s apparent that task management is one of the pillars that hold up the project management for any successful project. While there is a wide spectrum of tools available, with a variety of features, it’s clear that an online software that has resource management features is going to give you the most control.
Whatever software you choose, we hope that this list of the best task management software has helped with your decision-making. The better you manage your tasks, the more likely you’ll deliver your project on time, within budget and meeting stakeholders’ expectations. That’s what it’s all about.
ProjectManager is an ideal task management software, providing tools to help project managers manage workload and keep team members collaborating for greater productivity. But that’s only one aspect of ProjectManager, which can also help project managers plan, monitor and report on their projects. Why use costly add-ons or more than one software when ProjectManager has it all? Try our task management tool with this free 30-day trial.