Managing teams, no matter their size, is an incredibly complex task. It involves knowing each team member’s skills and workloads and creating a plan to make individuals act as cogs in a larger mechanism.
This kind of precision demands the best team management software. There are many options to choose from, but which is right for you? Here are some of the top options in the industry, and the pros and cons of each.
2021 Best Team Management Software Rankings
ProjectManager is a front-to-back work management solution without any complicated setup. It’s designed to take all aspects of a project into account, from the planning stage through the end of the project, as well as everything necessary for team management.
Each feature of ProjectManager was designed with teams in mind, because effective team management is essential make deliverables happen. Its feature include:
Now, take a look at three of the most notable ways ProjectManager takes team management software to the next level.
Teams Page: See What Team Members Are Working on
ProjectManager’s team management feature was created to drive teams forward. This page shows all of the information you need about who is working on what tasks and projects so that you know how heavy their workload is. It also means you know exactly where to direct your questions about details.
Whether you’re a manager or a team member, you can use the teams page as a directory to connect with other stakeholders and stay on the same page. Because when you know what everyone is working on and how much is on their plate, it’s simpler to form stronger teams.
Tasks: Tag team members in comments within tasks:
Every aspect of ProjectManager was designed with teams in mind, so all of our features are built to encourage and support collaboration. One of these is our task management feature. Whether you’re working from a task list or a kanban board, you can add additional team members by simply searching their name or department. Team members receive updates automatically, so no changes go unnoticed.
Need to chat directly with a team member? Keep this correspondence in the task itself by leaving a comment and tagging specific team members. The days of toggling between email chains and projects are over. Now, all the information you need is in one location.
Workload: Manage workload to balance resources and prevent burnout:
ProjectManager’s workload feature eliminates the need to memorize who is working on what. This tool gives a visual representation of what team members are working on, how long they have been and will continue to work on them, upcoming gaps in workload and more. This information is necessary to assign the right people to tasks.
In order to manage a team effectively, it’s crucial to know how much everyone has on their plate. When workloads become too heavy, this can lead to burnout, frustration and in the worst cases, failure to complete tasks.
When you consider ProjectManager’s ability to organize teams, assign work, balance resources and track progress in one, easy-to-use software, it’s clear that it’s the best team management software of 2021. Ready to try it for yourself? Click here to get started for free.
2. Microsoft Teams
Microsoft Teams is a member of the Microsoft Office 365 family and was developed to serve as a communication platform for teams using MS Office. It offers features like:
- Instant messaging
- Group chats
- Video Conferencing and calls
- Meeting scheduling
MS Teams is entirely geared toward quick, easy communication, much like Slack. Tools like these are very handy for supplementing other software and boosting communication via a network of chats and channels. This allows employees to create and follow different threads to stay up to date on the latest information. Not all messages, and especially quick questions, are worthy of an email and when this is the case, MS Teams is especially useful.
The Downside of MS Teams
Unfortunately, in order to use MS Teams for project management purposes, users must toggle between MS Teams and MS Project. This constant back and forth can lead to miscommunication, unseen messages and general confusion. Additionally, you must commit to the full suite of Office 365 applications in order to access MS Teams.
And, if your team does wish to use a team management software other than MS Teams, they’re stuck using one application for communication and one for project management. This can become inconvenient, especially for large teams.
Asana is a work management software with team management capabilities. Many teams choose Asana for its simplicity and seemingly user-friendly interface. Its three most notable project management features are:
- Project Timelines
- Task Lists
- Kanban Boards
Each of these are cornerstones of project management, and, for some teams, this is totally adequate. But, for most, these features are extremely limiting, both for the projects themselves and for team collaboration.
The Downside of Asana
Tasks can only be assigned to one person, even if the task requires a team of individuals. In this case, each team member must be assigned to a separate but individual task. This means team members cannot leave each other messages within tasks or share important documents and information.
Additionally, while Asana does now offer Gantt charts as a “timeline feature”, these Gantt charts are not fully functional and therefore not as robust. The same goes for other advanced project management software capabilities, such as workload management, timesheets,
Teamwork is team management software designed to facilitate stronger, more united teams. Much like Asana, Teamwork lets users create tasks and manage workloads with kanban boards. That being said, Teamwork simplifies things even further, making it well known for its straightforward, user-friendly interface. This tool offers features like:
- Task Lists
- Table View
- Kanban Boards
The Downside of Teamwork
As we’ve said, Teamwork revolves around simplicity. But at a certain point, this means sacrificing functionality. Unfortunately, this is where Teamwork finds itself in trouble. The tool falls short as a team management solution, as there isn’t much more users can leave on besides a few work management and communication features. Even for the smallest teams, this poses a big issue and sets a precedent for poor collaboration.
Additionally, Teamwork is similar to Office 365, in that it encompasses a suite of tools. Why is this such a bad thing? Because in order to plan and manage a project from start to finish, as well as chat with team members, users must jump between multiple tools. This is a completely unnecessary extra step that slows teams down, rather than empowers them to get more done together.
Basecamp is a project management tool with a heavy focus on team management and, especially, team communication. It is meant to be the one-stop “basecamp” for the entire team to come together and collaborate, while also increasing individual productivity. These features include:
- To-do Lists
- Message Boards
Basecamp’s most notable feature is its message boards, making it a good communication tool. Conversations are organized by project, rather than by users, so that everything about a project can be found in one location. This structure isn’t common, but it can be a good fit for the right team (probably a small team).
The Downside of Basecamp
Basecamp’s major weakness is its limited capabilities. As far as a productivity tool goes, it’s very effective. Users can collaborate and work off of personal to-do lists with ease. But, as far as managing projects, Basecamp is severely lacking.
Basecamp does not offer any features to create and follow detailed project plans, like Gantt charts, task lists, kanban boards and more. This means team members are cornered into managing their workload from to-do lists alone. As you can imagine, this can make it extremely challenging to see the big picture and understand the project as a whole. Additionally, it requires team members to bounce between tools, one for messaging and another for more advanced project management features.
Team management software is a crucial part of successfully managing any project, and without diligent team management, projects can fail altogether. For this reason, intuitive team management tools are a must-have feature of any comprehensive PM solution. ProjectManager put everything you need in one location, allowing teams to plan and manage projects while boosting collaboration within every feature. See how we integrate team management into all of our tools by trying it yourself for free.