The Project Manager Blog


5 Ways to Check Your Project’s Health

Even if your project feels like things are going well it is still worth taking time for periodic assessments to ensure that everything is proceeding as planned. In this article we explore 5 simple health checks that you can carry out on your project today. How do you know if your project is in full health or about to fail? I’ve worked on projects that trot along and feel full of beans and also those where the team members drag themselves into work each day. A project health check is a review that helps you establish where your project is getting sick and where you should be focusin...

How to Prevent Project Silos

A large part of the value you bring to the table as a project manager is how connected you are to others both inside and outside your company. The following article discusses how you can leverage your role to maintain communication across your team and organization and prevent your project from being another silo in your organization. Do you remember playing Monkey in the Middle as a kid? It is a pretty simple game with very few rules. One person stands in the middle while two others throw an object back and forth, just out of his reach. If the monkey in the middle catches it, they trade p...

The Pros and Cons of Bundling Deliverables

Projects can get off track despite the best of intentions. Bundling deliverables for a client can be a terrific way to streamline work and costs, but if one deliverable gets off track, the others suffer. The following experience exemplifies just how easily this can happen and some tactics you can use to keep all deliverables, and client expectations, on track. Bundling is all the rage. Cable companies offer bundled packages that combine not only your cable, but telephone and internet service as well. You’re probably going to end up with a bundled package of burger, fries, and drink the ne...

The Definitive Guide to Project Work Breakdown Structures

The work breakdown structure (WBS) is a diagram that is used to break the project activity down into manageable chunks. It starts at the project level and is broken down into more and more detail so that you end up with all your deliverables defined and accounted for. The WBS helps you plan. Once you know what the deliverables are at every level you can plan the work to achieve them. A WBS is the ultimate project task list: structured, organized and detailing everything you need to achieve to get the project done. It can also be a major headache to put together if you don’t know where ...

How to Turn a Problem into a Plan

Even when you've planned every part of your project perfectly, the occasional problem arises. In this article, learn how to get ahead of the problem, get creative and find solutions, and develop a plan of action. Last week I had a project manager in my office. I am his project sponsor and I was expecting to hear great things about the project he was working on for me. After all, it’s an exciting initiative and he seemed really keen to take the work on. However, I had never seen him look so pale. “I’m afraid it’s bad news,” he said. Then he stopped. Way to leave me hanging! I h...

How to Turn a Complaint into a Solution

Nobody likes to hear that something they worked so hard on doesn’t work. Being that person who delivers the bad news is not fun, but, many times that’s what we have to do when managing software projects. Since working with a development team on problematic software releases requires skill and diplomacy, the following article provides some guidelines for making that interaction positive and productive. Software projects are my most favorite type of project to manage. It’s fun to orchestrate multiple moving parts and people, and there’s always a feeling of accomplishment when the pl...

5 Ways to Engage in OTHER People’s Meetings

We run a lot of meetings as project managers, and as a result have probably seen good, bad, and ugly attendee behaviors. Question is, how do you act at meetings that someone else has called? The following article will discuss some habits you may want to pick up to get the most out of other people’s meetings. There’s a lot of wisdom in the Golden Rule, do unto others as you would like them to do unto you. I’ve seen other versions (primarily on bumper stickers), i.e., do unto others before they do unto you, or do unto others…then run, but for the sake of this article we’ll stick wit...

In Search of the Project Management Holy Grail

Some things are hard to come by: a winning lottery ticket, a million dollars, and a project management methodology that works for all occasions. The following explores some of the reasons why a project management methodology that works on all projects is rare, and ways you can make one work for you. Who can ever forget the comedy classic “Monty Python and the Holy Grail?” Where would we be without such lines as “I’m not quite dead yet,” or scenes such as the little killer bunny rabbit with the sharp pointy teeth, or the Knights Who Say Nee? The plot of the movie was based loosely ...

3 Tips for Keeping Executive Presentations Short

It’s been said that brevity is the soul of wit. Nowhere is brevity and wit more important than when presenting in front of a group of executives. The following article explores some of the reasons why it may be challenging for project managers to keep their presentations brief, and some tips to get an executive presentation to a manageable length. Preparing presentations for executive project reviews is very near and dear to my heart. I’ve written about this topic before, I’m writing about it now, and I can assure you I’ll be writing about it in the future. Why? Because I do a numbe...

3 Simple Steps to Start Your New Project with

After you’ve created your project charter, defined your key milestones, created your stakeholder list, defined your project team, created the budget and approved everything with your project sponsor… your work has hardly begun. Now the work of setting up your project management process begins. The right tools can make this step a lot easier, and will ensure that all the hard work you accomplished initiating your project will be managed seamlessly and in real-time over the entire project management lifecycle. The right tool can almost manage your projects for you. Starting a project in P...
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