5 Signs That You Need an Assistant

ProjectManager.com

Everyone thinks they should have an assistant, but do you really need one? Jennifer Bridges, PMP, shows you the signs that point to yes.

Here’s a screenshot of the whiteboard for your reference.

how to know if you need an assistant

In Review – 5 Signs That You Need an Assistant

Jennifer said that everyone of use at one time or another needs help. There are many reasons for that: the business is expanding, a project is growing in complexity, there’s more travel involved or other responsibilities are popping up.

Of course, when the need for help comes up, the biggest objection is usually cost. It can be expensive to hire another person to assist you or to give added responsibilities to someone who is already employed. But the real question, which isn’t asked often enough, is, “What will it cost if you don’t get the extra-help?”

Related: How to Ask for Help on Your Projects

Signs That You Need Help

Jennifer noted that there are telltale signs that a person needs an assistant. If any of these things are happening, it’s time to ask for help. Use these facts to support your argument when seeking a new hire:

  1. Your Work Product or Service: This is a good area to note any red flags, such as a growing number of errors or mistakes. Missed deadlines is another indication that you’re losing control.
  2. Your Team’s, Customer’s, Partner’s Frustration: Then there are those who you work with, who can mirror the issue and make it doubly clear that you’re in need of help. You might hear them complain because they’re waiting on your reply, response or approval for something.
  3. Your Desk and Email Inbox: How does your desk look? Is it a mountain of disorganized paperwork? What about your email inbox? How many unread or unanswered missives are waiting your attention? All these things are proof that you need assistance. (For help managing the inbox, check out these email management tools.)
  4. Your Business: Then there’s the larger picture. Are you losing new business or not retaining old customers? If so, there’s a reason for it. That doesn’t necessarily mean you’re overworked, but it’s a good place to start looking.
  5. Your Reputation: Needing help and not getting assistance will erode your reputation. People will notice that you lack follow-up or follow-through, and they lose trust and no longer take you seriously.

Pro-Tip: If you’re a team leader, then look no further than your team. You can enable your team to help you. There are many ways to do this, including planning collaboratively, sharing responsibilities and delegating.

Thanks for watching!

Transcription

Today we’re talking about five signs that you need an assistant. Well, I’m sure we all find ourselves at time with things stacked on our desk, around our desk, and people lined up with questions. “Are you done yet? Oh, by the way, here’s your new project,” and those declaring, “This isn’t working.”

Well, sometimes we just need help. Well, when are the times? Well, sometimes our business starts growing beyond what we can handle by ourselves. The project is becoming more complex and we need to delegate some work. Travel is increasing and responsibilities are expanding.

But one of the biggest objections in getting an assistant is usually the cost. So, I would submit to ask, what will it cost if you don’t? So let’s look at some of the signs, well, not only that you need an assistant, but you’re losing control.

So, number one, your work product or your service. Well, at times, when this happens, you begin making more errors, more mistakes, and even missed or delayed deadlines.

Your team’s, your customer’s, your partner’s frustration. Well, why is that? It’s because they’re waiting on you to reply, respond, or approve to something that’s critical that they need so they can move forward on their own task.

Your desk and your email inbox, it begins to stack up, overflow of incomplete and pending work task.

Even your business, when you start losing new business, and worse yet, old customers.

And, your reputation, the lack of follow-up and follow-through, people tend to start losing trust, and they don’t take you seriously.

So, as you can see, the cost of an assistant outweighs and gives you a return on investment so you don’t have these cost.

So, if you need a tool for you and your assistant, then sign up for our software now at ProjectManager.com.

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