How to Plan Your Day

ProjectManager.com

The best way to get the most out of your day is to have a plan and implement it. In this short video, Jennifer Bridges, a project management trainer, shows you proven ways to plan your day that will help keep your project on track.

In Review: 3 Daily Planning Tips for Project Managers

As Jennifer said, once you’ve done all the project planning and scheduling it may feel daunting to actually get it all done in your work day. She offered three bits of advice to make the task feel less insurmountable:

  • Break large tasks into daily ones on your planning calendar
  • Begin each day with 15 minutes of planning
  • Measure project progress for the day before

Your day is but a micro-project, and in that sense we’re all project managers of our life.

Some, as you know, live this better than others. Few should be able to do this better than project managers, for this is where our skill sets and experience meet. Don’t forget that you can apply what you’re good at to everything and be better still.

Pro-Tip: When planning, don’t forget to measure the results. By noting what has been completed, whether on time or not, you have a clearer picture of your productivity and how to adjust your schedule for the next day.

The Week, a curator of content that publishes a physical magazine, culls some helpful advice from some interesting sources in an article by Eric Barker, called “How to be the most productive person in your office — and still get home by 5:30 p.m.”

Thanks for watching!

Transcription

Hello and welcome to our whiteboard session today on how to plan your day when managing a project. So now you have your beautiful project plan done, your schedule and everything, and you’re wondering, “How in the world am I going to get all my work done?” So we have three best practices for you to consider.

Best practice #1: Break large project tasks up into daily tasks and schedule them on your planning calendar.

Actually allocate time every day for those tasks to be done. Then start every day with 15 minutes of planning. Typically, I come in an hour early, just so I can have my time to get quiet, plan, do things that I need to do, administrative tasks before everyone gets there.

Best practice #2: Start every day with at least fifteen minutes of planning.
If you’ll come in and start every day with at least 15 minutes of planning just to get yourself acclimated, again get things done before other people get there, that we find helps out a lot.

Best practice #3: Measure  project progress for the day before.
So in your planning, go through and measure: What did I get done; what got completed; what got completed on time; what maybe needs to be carried over to the next day or maybe further out. Maybe you completed some things early, but maybe some things didn’t get completed that need to actually go on the schedule.

So these are three best practices that we found helpful in helping us get work done when we are managing a project, and we hope they will help you too. If you need a tool to help you plan your day when you’re managing your project, then sign up for our online project management software.

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