Project Manager Tips & Hints

Contracting Suppliers - for a Project Manager

Contracting Suppliers - for a Project Manager

Contract the Suppliers
Although external suppliers may be appointed at any stage of the project, it is usual to appoint suppliers after the Project Plans have been documented but prior to the Execution phase of the project. Only at this point will the Project Manager have a clear idea of the role of the supplier and the expectations for their delivery. A formal Tender Process is undertaken to identify a short-list of capable suppliers and select a preferred supplier to initiate contractual discussions with. The Tender Process involves creating a Statement of Work, a Request for Information and Request for Proposal document to obtain sufficient information from each potential supplier and select the preferred supplier. Once a preferred supplier has been chosen, a contract is agreed between the project team and the supplier for the delivery of the requisite products.

Perform Stage-Gate
At the end of the Planning phase, a Stage-Gate review is performed. This is a checkpoint to ensure that the project has achieved its objectives as planned.